Joint Executive and Finance/HR Committee

Meeting Minutes – March 7, 2011

 

Co. Bd. Chair Koeppen called the meeting to order at10:15 a.m. and gave the open meeting statement.

 

Roll call.  Executive Committee members present:  Co. Bd. Chr. Koeppen, Suprs. Loughrin, G. Murphy, Flease, Barrington-excused, Peterson, Jonely, Kussmann, Trambauer, Sorensen-excused, L. Mares-excused and Penney.  Additional Finance & Personnel Committee members:  Supr. Brown and Supr. Craig. Three members excused.

Others present:  Mary Robbins, Dean Steingraber, Heidi Dombrowski, Leighton, Jeff Siewert, Clyde Tellock, Jean Gliniecki, Bob Ellis, Roger Holman, Mandy Welch, Bob Reath, Mike Koles and Dave Thiel.

 

Approval of Agenda.  Supr. Brown moved and Supr. Peterson seconded the motion to approve the agenda.  The motion carried without a negative vote.

 

Approval of Minutes.  Supr. Loughrin moved and Supr. G. Murphy seconded the motion to approve the minutes of the previous Joint Committee meeting, October 5, 2010.  The motion carried without a negative vote.

 

Zoning Administration Department.  Supr. Penney, Chr. Of the Planning and Zoning Committee, let the committee know that he has been working on getting their department a Planner to help with the Comprehensive Plan.  He said that Jean has stepped up and has been doing a very good job as Zoning Administrator.  He feels they need to hire a Planner and not hire a Zoning Administrator; he has been disappointed in ECWRPC.  Supr. Kussmann also felt that we could look at combining the Zoning Administrator and Planner positions and perhaps add some grant writing to the job description.  Supr. Murphy asked if we would be increasing our efficiency in the Department.  Supr. Penney said we wouldn’t have to hire a new Zoning Administrator if we combined them.  Discussion on possibilities of the office.  Human Resource Director Mandy Welch, Admin. Coordinator Mary Robbins and Interim Zoning Administrator Jean Gliniecki have been reviewing the job descriptions as requested by this committee and will narrow it down after review with County Board Chair Koeppen, Zoning Committee Chr. Penney and Supr. Kussmann and bring back to this committee, ultimately it is this committee’s decision to structure the department and Finance and HR Committee to decide the pay scales.

 

2011-2012 Plan Process.  Finance Director Heidi Dombrowski said that the Management Team has only had one meeting so far, but the Budget Repair Bill changes the outlook of our budget plans.  Executive, Finance/HR and ultimately the County Board need to make some very serious decisions.  They will need to set priorities for Waupaca County and the Management Team will implement them.  Supr. Craig likes to have more input along the way, it was better, but she likes to know how you made the decision you made, what did you have to change to get to that conclusion.

 

Heidi said they we do have an old list of mandated and non-mandated services from years ago and would like to see that list updated.  She asked if all the department heads could submit to her by March 18th their list of mandated programs.

 

UWEX-CRED Educator Mike Koles reviewed the 2010 CIP Summary with the committee.  Report is on file with these minutes in the Clerk’s office.

 

Chr. Koeppen said that we should meet on April 1st to set priorities and bonding package to be able to go to the County Board’s April meeting.

 

Suggestion was made that the County Board Chair meets with the individual Town, Villages and Cities to share information concerning the borrowing package and other issues.

County Highway Commissioner Dean Steingraber reviewed the March, 2011 Quarterly Update. On file.  Roger and Dean said that the purchase of a baler has been set aside and will be determined at a later date when all of the Budget Repair Bill is settled and we know what the county would like to do in the future programs of the county.

 

ERM Director Roger Holman distributed the Waupaca County Capital Improvement Program 10 year Plan.  The Management Team feels strongly that we will continue to forward even with the unknowns and will present this to the full County Board on Tuesday, March 15th.

 

Motion:  Supr. Flease moved and Supr. Brown seconded the motion to take the plan to the full County Board.  The motion carried with Supr. Craig voting nay.

 

Adjourn:  Supr. Peterson moved and Supr. Jonely seconded the motion to adjourn the meeting at 11:05 a.m.  The motion was carried without a negative vote.

 

Mary A. Robbins

County Clerk