MINUTES

EARLY INTERVENTION PROGRAM (EIP), FAMILY SUPPORT PROGRAM (FSP), COMMUNITY OPTIONS PROGRAM (COP) ADVISORY COMMITTEE

May 15, 2014

Members Present:  Shannon Kelly, Jenni Boelter, Susan Otterson, Dave Neumann, Flonnie Pliska, Steve Wowzynski, Jenny Shanak, Linda Kirchner

Members Absent:  Sue Johnson, Eileen Lamm, Jeanne Gehrke, Amie Krueger, Nicole Lauritzen

Others Present:  Beth Hintz

Handouts Available:  Agenda, Family Support Program Statistics 5/15/2014, Early Intervention Report 5/15/2014, ECO Family Outcome Survey Waupaca County 2013 Draft, ECO Family Outcome Survey, Wisconsin 2013 Draft – State Comparison, Family Support Program Parent Feedback Questionnaire

I.  Call to Order:  Linda Kirchner called the meeting to order at 4:34 pm.

II. Approval of Minutes:

Motion made by Shannon Kelly, seconded by Flonnie Pliska to approve the minutes from the March 20, 2014 meeting.  Motion carried.

III. Family Support Program:

Motion made by Shannon Kelly, seconded by Jennie Boelter to accept the resignation of Sarah Heinrich from the EIP/FSP/COP Advisory Committee.  Motion carried.  ACTION REQUIRED

Motion made by Shannon Kelly, seconded by Flonnie Pliska to recommend Amie Krueger be added to the EIP/FSP/COP Advisory Committee as a parent/citizen member to replace Sarah Heinrich.    Motion carried.  ACTION REQUIRED

Shannon Kelly reviewed the following information:

FAMILY SUPPORT PROGRAM STATISTICS – 05/15/2014

$52,668.00 – 2014 Base Allocation (estimated)

   +$0 – Estimated carryover from CY 13 (waiting for final 2013 report from State)

-$5,266.80 – Administrative costs (10 percent)

$47,401.2 – Money available for direct services (estimated)

2014 Family Support Update:

There are currently 27 names on the Family Support funding list.  This includes two high-needs children that utilized Family Support funding as “match” for the CLTS Waiver program. One of those youth aged-out in February the other will age out in August. The Family Support Advisory Committee previously authorized the use of Family Support funding as “match” for up to four children on the CLTS Waiver. The following is a breakdown of the activity that has occurred thus far this year:

• 23 children are currently open and receiving family support funding.
• 4 children are currently open and have an allocation but have not received funding to date.
• 21 of the children who are currently open for Family Support funding are also open on the CLTS waiver and are receiving one-time funding to pay for a service not covered by the CLTS waiver.
• 2 families declined FSP funding in 2014 but requested that their child remain on the funding list for next year.
• There are currently 19 families on the FSP waiting list that have not yet received funding letters for 2014.

Of the $47,401 that is available for direct services, $29,205.61 has been allocated so far this year leaving $18,195.39 of unallocated funding.   Only $10,613.51 of the allocated funding has been spent so far this year.  Up to 5% ($2,633) of the total $52,668.00 allocation to Waupaca County could potentially be carried over into 2015. 

Discussion on the differences between the Family Support Program and CLTS Waiver Program.  The same intake assessment is used for both programs.  The Family Support Program provides a small amount of case management and has some flexibility in funding options.  Families are being served by the Family Support Program while they are on the waiting list for CLTS services. The CLTS Waiver program provides more intense case management, a minimum of once a month contact.  This is a Medicaid billable program.  Family Support often covers expenses that Medicaid will not cover.

At the next meeting the contents of the intake information packet will be reviewed with the Committee.

Shannon Kelly reviewed the results of the Family Support Program Parent Feedback Questionnaire. The Family Support Program is meant to meet the needs of each child, not wants.  It is not an entitlement program.  There is a $3000 limit per child. Discussed funding AFO socks and whether these would be covered by Medicaid.  DEN Services is not the only respite care provider for Waupaca County.  More providers have been brought on board.  DEN services will act as a fiscal intermediary and find someone else, if they do not have an employee to provide this service.  

IV. Early Intervention Program – Jenni Boelter, sitting in for Nicole Lauritzen, reviewed the following information:

EIP/FSP/COP Advisory Committee Report

5/15/14

DATA   1/1/2014 through 3/31/2014

Number of children served:  (had or have an open IFSP): 69

Number of Referrals:  34

            Of the 34 referrals, 3 were CAPTA referrals

                        19- Eligible and accepted services

                        3- Lost to Follow-up

                        0-Transfer to different county (child moved after initial referral

                        2-Screen only

                        6-Family denied a screen or an evaluation

                        0-Screen being done by Healthy Beginnings

                        0-Already receiving services

                        0-Child was over 3 years of age

                        1-Still in the process of screening or evaluation-IFSP

                        2-Did not qualify

                        1-Eligible but denied services

                        0-Referred to school-was close to three years old

                        0-Referred to wrong county, forwarded the referral

Revenues from insurance and Targeted Case Management will be reported at next meeting.

B-3 UPDATES (3/20/13-5/14/14)

PROGRAM UPDATES:

· State Updates/Governor Initiatives: The B-3 waiver has again been submitted to CMS (Center for Medicaid and Medical Service) and we are waiting for a reply.  A work group has been re-formed to thoughtfully apply waiver services if it is approved by CMS.  As a reminded the waiver would be a revenue source for consult services, team meetings, and special instructions.

· Program Self-Improvement: Training was held April 29^th to assist the team in moving forward with the Primary Provider Approach to Teaming.  We hope to implement this process the beginning of July.  The state of WI has required all counties to implement this model to service B-3 families.  This model will offer families the guidance of the entire B-3 team, while having one primary provider implementing the service plan.  The primary provider will be supported by the rest of the team through joint visits, consulting and team meetings.   We are working to create paperwork (team brochure, updated visit sheets, team agendas, updated guidelines, etc) and processes to support this model and would like to have that completed before implementing with families.  We will have more information as we begin the implementation process. 

· PIPP (Programs In Partnership Plan) At this time we have not yet updated our PIPP.  It needs to be completed before July 1^st. 

· ECO Surveys:  Results from our annual state and federal government parent surveys are back and available to you to review.  Results are available that represent Waupaca County’s B-3 Program and Wisconsin as a whole.  Overall Waupaca County B-3 program was found to be helpful to families in the areas assessed (knowing rights, communicating child’s needs and helping your child develop and learn). 

· Interagency Agreements:  We met with 5 of the 7 school districts within our region to update our agreements regarding transition for children turning 3 years of age.  There was excellent communication on collaborating to assist in the transition for children and families.

· Toddle Time has been on hold since September 2012.

· Family Resource Center has moved to Faith Church on County K.

STAFF UPDATES:

No staff updates at this time.

V. Schedule Next Meeting – The next meeting date is Thursday, September 25 at 4:30 pm in the UW-Extension Conference Room.

VI. Adjourn – Flonnie Pliska made a motion to adjourn the meeting, seconded by Jenny Shanak and motion carried.  The meeting was adjourned at 5:26 pm.

Submitted by,

Beth Hintz, Clerk Typist