EARLY INTERVENTION PROGRAM (EIP), FAMILY SUPPORT (FSP) AND COMMUNITY OPTIONS PROGRAM (COP) ADVISORY COMMITTEE – DECEMBER 12, 2013

Members Present:  Sarah Heinrich, Shannon Kelly, Jenni Boelter, Susan Johnson, Alyssa Wolfe, Beth Hintz

Handouts Available:  Advisory Committee Agenda, Family Support Program Statistics 12/12/2013, Early Intervention Program Report 12/12/2013, Waupaca Family Resource Center-Santa Claus at the Waupaca Woods Mall

I. Call to Order:  Shannon Kelly called the meeting to order at 4:42 pm.

II. Approval of Minutes:  Due to lack of a quorum, minutes from the 5/23/2013 and 9/26/2013 meeting will be approved at the next meeting.

III. Family Support Program

FAMILY SUPPORT PROGRAM STATISTICS – 12-12-13

Shannon Kelly reported we are fully staffed.  Alyssa Wolfe was introduced as a new CLTS social worker.  Bill Gonwa is working two days a week as an LTE completing assessments for both the FSP and CLTS programs.  Bill will be working October 2013 through April 2014.

Shannon reviewed the FSP funding year-to-date and the number of children served.  Five families that were not contacted in 2013 for services will be moved to the top of the waiting list in 2014 and will be contacted in early January for an assessment.

$52,668.00 – 2013 Base Allocation (estimated)

   +$495 – Estimated carryover from CY 12

-$4,833 – Administrative costs (10 percent)

$48,330 – Money available for direct services (estimated)

2013 Family Support Update:

There are currently 29 names on the Family Support funding list.  This includes one high-needs child that is utilizing Family Support funding as “match” for the CLTS Waiver program. The Family Support Advisory Committee previously authorized the use of Family Support funding as “match” for up to four children on the CLTS Waiver. The following is a breakdown of the activity that has occurred thus far this year:

• 49 children are currently open and receiving family support funding.
• 9 children are currently open and have an allocation but have not received funding to date.
• 34 of the children who are currently open for Family Support funding are also open on the CLTS waiver and are receiving one-time funding to pay for a service not covered by the CLTS waiver.
• 6 families declined FSP funding in 2013 but requested that their child remain on the funding list for next year.
• There are currently 5 families on the FSP waiting list that have not yet received funding letters for 2013.

Of the $48,330 that is available for direct services, $42,884.35 has been allocated so far this year leaving $5,445.65  of unallocated funding.   Only $37,554.01 of the allocated funding has been spent so far this year.  Up to 5% ($2,633) of the total $52,668.00 allocation to Waupaca County could potentially be carried over into 2014.

IV. Early Intervention Program

Jenni Boelter reviewed the following information for the EIP Program.  Jenni is sitting in for Nicole Lauritzen who is on maternity leave.   

EIP/FSP/COP Advisory Committee Report

12/12/13

DATA (7/1/2013 – 9/30/2013)

Number of children served:  (had or have an open IFSP):  76

Number of Referrals:  31

                Of the 31 referrals, two were CAPTA referrals

                                4- Eligible and accepted services

                                1- Lost to Follow-up

                                0-Transfer to different county (child moved after initial referral)

                                6-Screen only

                                5-Family denied a screen or an evaluation

                                1-Screen being done by Healthy Beginnings

                                0-Already receiving services

                                0-Child was over 3 years of age

                                0-Still in the process of screening or evaluation-IFSP

                                3-Did not qualify

                                1-Eligible but denied services

                                1-Referred to school-was close to three years old

                                1-Referred to wrong county, forwarded the referral

                                5-Transfer from another county               

                                1-Passed away

Targeted Case Management:- $4,395.47

Cost Share:- $1,530.00

Insurance Reimbursement for Therapy:- $20,967.22

B-3 UPDATES (9/26/13-12/12/13)

PROGRAM UPDATES:

· State Updates/Governor Initiatives: We continue to await information on the waiver/SPA plan.

-Our state on-site visit was completed on November 11^th.  An on-site visit occurs every 4 years with self assessments occurring the 3 off years.  Dana Romary, State Lead and Rene Forsythe, Resource, were present to complete the review.  The review went extremely well.  No findings of non-compliance were issued and there was very positive feedback regarding the Waupaca County B-3 Program. The state letter summarizing the review is enclosed, but some highlights included:

-ECHO surveys have been sent and we made follow up phone calls to encourage families to return the survey in order to meet our mandated 20% return.

· Program Self-Improvement: We will be having training in March 2014 on the Primary Provider Approach to Teaming so that we can implement the intervention approach in late spring/early summer of 2014.

· Findings of Non-Compliance for FFY 2011 (July 1^st 2012-June 30^th 2013)- On November 22nd Waupaca County was notified that we have 100 percent compliance on Indicators 1,7, and 8!  This is our 2^nd year in a row achieving 100% compliance!!!

· PIPP (Programs In Partnership Plan) As our on-site is completed we will be meeting with Rene to update our plan.  The update most likely will not occur until March, due to Nicole’s maternity leave.

STAFF UPDATES:

· Sarah Cogar, Social Worker joined our B-3 team on November 4^th.  She has been working with B-3 for the past 6-7 years in two different B-3 Programs.  Her most recent time was with Vilas, Oneida and Florence County, working primarily with the tribes.  We are excited to have Sarah join our team.  The team will be working to assess the best fit for our service coordinators, educators, and social worker, as this is the first time we will have a service coordinator with an education in social work vs. education.  We are excited to learn how the social work background will be able to enhance our B-3 services.  

· Nicole Lauritzen, Program Coordinator/Manager is on maternity leave.  Her leave started November 27^th and will last 12 weeks.  Alison Fries, PhD, continues to provide support to the program as an LTE.

TODDLE TIME/FAMILY RESOURCE CENTER:

· Toddle Time hasn’t met since December 2012 due to staff shortages.

· The Waupaca Family Resource Center is sponsoring Santa Claus at the Woods Mall on December 14, 11:00 am – 2:00 pm.

Discussion was held on the recruitment of new members and the retention of present members.  Discussed sending out a survey to committee members as to a preferred date, time and location of the meetings.  Discussed sending a reminder e-mail to committee members the week of the meeting.  Possible new members could include parents who had children in programs in the past.  Mileage reimbursement could be offered to committee members.

V. Schedule Next Meeting:  The next meeting date will be Thursday, March 20, 2014 at 4:30 pm in the UW-Extension Conference Room.

VI. Adjourn:  The meeting was adjourned at 5:15 pm.

Submitted by,

Beth Hintz

Clerk Typist