Membes Present: Linda Kirchner, Sarah Heinrich, Shannon Kelly, Nicole Lauritzen, Beth Hintz, Susan Johnson
Handouts Available: Advisory Committee Agenda, Family Support Program Statistics 9/26/2013, Early Intervention Program Report 9/26/2013, Waupaca Family Resource Pamphlet
I. Call to Order: Linda Kirchner called the meeting to order at 4:44 pm.
II. Approval of Minutes: Due to lack of a quorum, minutes from the 5/23/2013 meeting will be approved at the December 2013 meeting.
Shannon Kelly reported that Bill Gonwa retired in July. The position has been posted and we are recruiting for a CLTS case manager. An LTE position for the FSP and CLTS was approved at the DHHS Board meeting on September 25, 2013. Bill Gonwa will be filling that LTE position.
Brenda Gross, parent member, has resigned her position with the Committee. We are looking for more parent and community representation on the Committee.
$52,668.00 – 2013 Base Allocation (estimated)
+$495 – Estimated carryover from CY 12
-$4,833 – Administrative costs (10 percent)
$48,330 – Money available for direct services (estimated)
2013 Family Support Update:
There are currently 27 names on the Family Support funding list. This includes one high-needs child that is utilizing Family Support funding as “match” for the CLTS Waiver program. The Family Support Advisory Committee previously authorized the use of Family Support funding as “match” for up to four children on the CLTS Waiver. The following is a breakdown of the activity that has occurred thus far this year:
Of the $48,330 that is available for direct services, $41,737.06 has been allocated so far this year leaving $6,592.94 of unallocated funding. Only $29,771.79 of the allocated funding has been spent so far this year. Up to 5% ($2,633) of the total $52,668.00 allocation to Waupaca County could potentially be carried over into 2014.
IV. Early Intervention Program
Nicole Lauritzen reviewed the EIP statistics with the Committee.
EIP/FSP/COP Advisory Committee Report
9/26/13
DATA (4/1/2013 – 6/30/2013)
Number of children served: (had or have an open IFSP): 77
Number of Referrals: 32
Of the 32 referrals, one was a CAPTA referral
17- Eligible and accepted services
5- Lost to Follow-up
0-Transfer to different county (child moved after initial referral)
1-Screen only
6-Family denied a screen or an evaluation
0-Screen being done by Healthy Beginnings
0-Already receiving services
0-Child was over 3 years of age
0-Still in the process of screening or evaluation-IFSP
2-Did not qualify
0-Eligible but denied services
0-Referred to school-was close to three years old
1-Referred to wrong county, forwarded the referral
Child Development Days:
Clintonville-November 2013
New London-
Weyauwega Fremont- January 2014
Targeted Case Management:- $7,467.10
Cost Share:- $1,115.00
Insurance Reimbursement for Therapy:- $9,871.46
B-3 UPDATES (5/23/13-9/26/13)
PROGRAM UPDATES:
· State/Governor Initiatives: The state has resubmitted the initiative to CMS to acquire additional funding for teaming services. Formally referred to as the SPA Plan. The state continues to proceed with each county implementing The Primary Coach Approach to Teaming.
-Our annual self assessment process includes an onsite visit this year. The visit with our state lead, Dana Romary, is scheduled for November 11. We will be reviewing files, assessing program needs and updating our PIPP (Programs in Partnership). If there are any topics, strengths or areas of improvement you would like to see discussed at our review, please let me or another B-3 Team member know.
-ECHO surveys will be sent to families in the next two weeks to assess the program’s effectiveness in families knowing rights, communicating their child’s need, and helping their child learn.
· Program Self-Improvement: We are working to set up a Teen Training to assist us in supporting teen parents. We will have training in March 2014 to implement the Primary Coach Approach to Teaming.
We remain very focused on implementation of our coaching practices, taking time at each staff meeting to share experiences and review principles.
· Findings of Non-Compliance for FFY 2011 (July 1st 2011-June 30th 2012)- On September 17th Waupaca County was notified that we have 100 percent compliance on Indicators 1,7, and 8! Report is available for viewing and shows results of all of our federal indicator requirements as well as ECHO survey (parent survey) results and Federal Outcomes. (Previous notification in December was for FFY 2010)
· PIPP (Programs In Partnership Plan) The Program Self Improvement section notes how we are targeting the following goals:
+Coaching and use of natural learning environments will be used consistently with all families enrolled in B-3.
+Waupaca County B-3 will gather information and implement strategies to support families with diverse needs (teen moms, poverty, generational, cultural, etc).
+Prioritize job requirements and brainstorm ways to resolve team burnout. We have met as a team to examine the work of the program, ways we can streamline any of the requirements, and any assistance we may be able to receive from other co-workers.
STAFF UPDATES:
· Sarah Danzinger, EIS, left the program on July 19th. Alison Fries has been hired as an LTE effective 9/24/13-Maternity Leave of the Manager (approximately the beginning of March). The LTE position will cover 12-15 hours per week.
· B-3 is actively recruiting for a B-3 Specialist. We have had 2 separate postings and interview processes for the position. We are currently in the process of reviewing for a potential hire.
TODDLE TIME/FAMILY RESOURCE CENTER:
· Due to staff shortage, Toddle Time Program is not being offered.
· Family Resource Center has new brochures available.
V. Schedule Next Meeting: The next meeting date will be Thursday, December 12, 2013 at 4:30 pm in the UW-Extension Conference Room.
VI. Adjourn: The meeting was adjourned at 5:35 pm.
Submitted by,
Beth Hintz, Clerk Typist