Handouts Available: Advisory Committee Agenda, Family Support Program Statistics 5/23/2013, Early Intervention Program Report 5/23/2013, Family Support Program Parent Feedback Questionnaire, Waupaca Walks For Children
I. Call to Order: Linda Kirchner called the meeting to order at 4:42 p.m.
II. Approval of Minutes: Nicole Lauritzen made a motion to approve the minutes from the 2/21/2013 meeting. Flonnie Pliska seconded the motion. Motion carried.
III. Family Support Program:
There were no new perspective parents members present. Bill, Shannon, or Nicole can be contacted with the names of perspective new members.
Bill reported the 2013 allocation is the same as the 2012 allocation.
$52,668.00 – 2013 Base Allocation (estimated)
+$515.41 – Estimated carryover from CY 12
-$4,834.86 – Administrative costs (10 percent)
$48,348.55 – Money available for direct services (estimated)
2013 Family Support Update:
There are currently 26 names on the Family Support funding list. This includes one high-needs child that is utilizing Family Support funding as “match” for the CLTS Waiver program. The other three children that had been using Family Support funding as “match” for the CLTS Waiver program either closed on the CLTS Waiver or changed funding sources during 2012. These slots are now available for other high-needs children if needed. (The Family Support Advisory Committee previously authorized the use of Family Support funding as “match” for up to four children on the CLTS Waiver.) The following is a breakdown of the activity that has occurred thus far this year:
Of the $48,348.55 that is available for direct services, $35,231.60 has been allocated so far this year leaving $13,116.95 of unallocated funding. Only $15,038.69 of the allocated funding has been spent so far this year. Up to 5% ($2,633.40) of the total $52,668.00 allocation to Waupaca County could potentially be carried over into 2014.
Staff Update: Bill Gonwa announced his retirement as of July 5, 2013, after 30 years of service with Waupaca County. Shannon Kelly reported we are recruiting to fill Bill’s position.
Bill reviewed the results of the 2012 FSP Parental Feedback Questionnaire. The survey response was about 50%. The responses were mostly positive.
Bill reviewed the changes to the Purchase of Electronic Adaptive Equipment and Software Policy as recommended by the Committee at the 2/21/2013 meeting. Addition to #6 “If DHHS has denied the purchase of a requested item, a family is able to re-request at any time following the above procedures. The old #9 was removed, “the purchase of software after the initial purchase will be a responsibility of the parents.” Under the Parent Request Form #10 was added, “Would you be willing to contribute to the cost of the device and needed equipment? How much would you be able to pay?”
Approval of 2013 Family Support Plan: Bill reported we have not officially heard back from the State. He sent the 2013 Family Support Plan to the State three times along with an e-mail each time. The State has twice lost it. Bill is confident the Plan will eventually be approved.
Bill thanked the Committee members for their support.
IV. Early Intervention:
EIP/FSP/COP Advisory Committee Report
May 23, 2013
DATA (01/01/13- 3/31/13)
Number of children served: (had or have an open IFSP)-79 children
Number of referrals:-27
Of the 27 referrals (of the 27 referrals none were CAPTA referrals)
13-Eligible and accepted services
0-Lost to follow-up
0-Transfer to different county (child moved after initial referral)
7-Screen only
5-Family Denied a screen or an evaluation
0-Screen being done by Healthy Beginnings
0-Already receiving services
0-Child was over 3 years of age
0-Still in the process of screening or evaluation/IFSP
0-Did not qualify
1-Eligible but denied services
1-Referred to school-were close to three years old
Child Development Days:
Clintonville-November 2013
New London-1/16/2013-21 2-year olds screened
Weyauwega Fremont-1/28 and 1/29/2013-7 2-year-olds screened
Targeted Case Management:- $8,043.02
Cost Share:- $415.00
Insurance Reimbursement for Therapy:- $10,756.07
B-3 UPDATES (2/21/13 – 5/23/13)
PROGRAM UPDATES:
· State/Governor Initiatives: There are continue to be no updates on the 1937 Plan (SPA PLAN), however, the state is requiring that all county programs utilize a Primary Coach Approach to Teaming model when servicing families. This model utilizes one primary coach to support the team, with the primary coach being supported by the entire B-3 team.
· Program Self-Improvement: The B-3 Program participated in a two part training to better understand Family Systems and how to facilitate families with various mental health, economic, or other adverse childhood affects as they parent their children. We are also beginning the process of understanding and learning how to implement a Trauma Informed Care approach when interacting with families. This is a department initiative to have DHHS interact with all families in a trauma informed manner. This model takes a thoughtful approach when interacting with all clients and supporting them in a manner that is respectful of any trauma they may have had throughout their life.
We are remaining very focused on implementation of our coaching practices.
· Findings of Non-Compliance for FFY 2011 (July 1st 2011-June 30th 2012)- On December 14th Waupaca County was notified that we have 100percent compliance on Indicators 1,7, and 8!
· PIPP (Programs In Partnership Plan) The Program Self Improvement section notes how we are targeting the following goals:
+Coaching and use of natural learning environments will be used consistently with all families enrolled in B-3.
+Waupaca County B-3 will gather information and implement strategies to support families with diverse needs (teen moms, poverty, generational, cultural, etc)
+Prioritize job requirements and brainstorm ways to resolve team burnout. We have met as a team to examine the work of the program, ways way can streamline and of the requirements, and any assistance we may be able to receive from other co-workers.
STAFF UPDATES:
· Sarah Danzinger, EIS, will be leaving the B-3 Program between June 14th and July 19th. Her position will be posted this week.
TODDLE TIME/FAMILY RESOURCE CENTER:
· We are in the process of identifying ways to modify the Toddle Time program so that we can offer the program in Fall.
· Family Resource Center has hired a new coordinator. Programs will not occur during the summer months. Please check out the flyer for the week that will be occurring in conjunction with Strawberry Fest.
V. Schedule Next Meeting: The next meeting date will be Thursday, September 26, 2013 at 4:30 p.m. in the UW-Extension Conference Room.
VI. Adjourn –Flonnie Pliska made a motion to adjourn the meeting, seconded by Nicole Lauritzen and motion carried. The meeting was adjourned at 5:50 pm.
Submitted by,
Beth Hintz, Clerk Typist