Early Intervention Program (EIP), Family Support (FSP) and Community Options Program (COP)
Advisory Committee - 2/21/2013
Members Present: Linda Kirchner, Sue Otterson, Steve Wowzynski, Jeanne Gehrke, Sarah Heinrich, Flonnie Pliska, Jenny Boelter, Bill Gonwa, Shannon Kelly, Nicole Lauritzen, and Beth Hintz
Handouts Available: Advisory Committee Agenda, Family Support Program Statistics-2/21/13, Purchase of Electronic Adaptive Equipment Policy, Early Intervention Program Report, EIP 2012 End of Year Report, Waupaca County 2012-2014 Family Support Program Plan Updated 2/21/2013, FSP Allowable Services Guidelines
I. Call to Order: Linda Kirchner called the meeting to order at 4:37 pm.
II. Approval of Minutes: Sue Otterson made a motion to approve the minutes from the 12/06/2012 meeting. Nicole Lauritzen seconded the motion. Motion carried.
III. Family Support Program
$52,668.00 – 2012 Base Allocation (estimated)
+$625.00 – Estimated carryover from CY 11
-$4,844.82 – Administrative costs (10 percent)
$48,448.18 – Money available for direct services (estimated)
2012 Family Support Final Report:
There are currently 26 names on the Family Support funding list. This includes one high-needs child that is utilizing Family Support funding as “match” for the CLTS Waiver program. The other three children that had been using Family Support funding as “match” for the CLTS Waiver program either closed on the CLTS Waiver or changed funding sources during 2012. These slots are now available for other high-needs children if needed. (The Family Support Advisory Committee previously authorized the use of Family Support funding as “match” for up to four children on the CLTS Waiver.) The following is a breakdown of the activity that has occurred during 2012:
Of the $48,448.18 that was available for direct services, $47,202.24 was utilized for services leaving $1,245.94 of unspent funding that will be carried over into the 2013 funding year. Up to 5% ($2,633.40) of the total $52,668.00 allocation to Waupaca County could potentially be carried over into 2013.
Bill Gonwa introduced Sarah Heinrich as a potential replacement for Amie Krueger as a citizen member on the Advisory Committee. (Amie wishes to discontinue her involvement on the committee.) Sarah and Amie work together at the Early Head Start Program in Clintonville. Flonnie Pliska made a motion to recommend to the Human Services Board that Sarah Heinrich be added to the Advisory Committee as a replacement for Amie Krueger. Seconded by Steve Wowzynski. Motion carried. ACTION REQUIRED
Bill reviewed the report of 2012 Family Support funding for the year, use of Family Support funding as “Match” for the Children’s Waiver program, and the Allowable Services Guidelines. A satisfaction questionnaire was sent out. We will review those responses at the next meeting.
Shannon Kelly reviewed the Purchase of Electronic Adaptive Equipment and Software Policy. The policy is being reviewed because the Family Support Program has received so many requests for these items. Committee members shared that the i-Pad and i-Pod have more suitable applications and are more “user friendly” than the Tablet, Android or Dynavox. There was discussion about whether or not it is reasonable to require the families to purchase the required warranty for the device. An alternative would be for the Family Support Program to cover this cost. Also discussed was whether or not Waupaca County could receive a discount from a business by purchasing multiple devices within a calendar year. It was agreed that the requirement that families be expected to purchase any additional software (or apps) after the initial purchase be removed from the Electronic Adaptive Equipment and Software Policy. It was also agreed that in addition to the social worker and respective supervisor reviewing the individual requests for adaptive equipment, that the Advisory Committee be consulted as necessary in complex situations. Several questions will be added to the parent application to include whether or not they would be willing to pay for all or a portion of the warranty. Changes to the policy and application will be reviewed at the next Advisory Committee meeting.
Bill reviewed the 2013 Family Support Plan Update. Essentially the Family Support Program will continue to operate as outlined in the full 2012-2014 plan with the exception of two minor changes. Shannon Kelly became the Family and Community Services Division Manager effective 6/25/2012. Shannon replaced Vickie Gehrke who retired in May 2012. The other change is that the waiting list time for COP funding has decreased. Currently the waiting list for COP funding as “matching funds” for the CLTS Waiver Program is approximately six months to one year long. Sue Otterson made a motion to recommend that the DHHS Board approve the 2013 Family Support Program Plan Update so that it can be submitted to the State by the April 18th deadline. Seconded by Flonnie Pliska. Motion carried. ACTION REQUIRED
IV. Early Intervention
EIP/FSP/COP Advisory Committee Report
February 21, 2013
DATA (10/1/12- 12/31/12)
Number of children served: (had or have open an IFSP)-70 children
Number of referrals:-36
Of the 36 referrals (4 were CAPTA referrals)
2-Lost to follow-up
1-Transfer to different county (child moved after initial referral)
1-Screen only
1-Family Denied a screen or an evaluation
1-Screen being done by Healthy Beginnings
1-Already receiving services
1-Child was over 3 years of age
2-Still in the process of screening or evaluation/IFSP
2-Did not qualify
24-Eligible and accepted services
Child Development Days:
New London-10/17/2012-15 2-year-olds screened
Clintonville-11/2/2012-12 2-year-olds screened and 6 1-year-olds screened
New London-1/16/2013-21 2-year olds screened
Weyauwega Fremont-1/28 and 1/29/2013-7 2-year-olds screened
Targeted Case Management:- $4,131.68
Cost Share:- $,1,960.00
B-3 UPDATES (12/7/12-2/21/13)
PROGRAM UPDATES:
· Governor Initiatives: Though there are no further updates on the 1937 Plan (SPA PLAN), there is still discussion from the B-3 State Team and it is believed that we will be utilizing this revenue source in the future.
· Program Self-Improvement: The B-3 team attended training on Boundaries and Ethics. Alison Wismer Fries, will be collaborating with our B-3 and Healthy Beginnings Programs to support families and children with mental health needs. Joint staff meetings will be the beginning of our collaboration. The B-3 team continues to support each other in coaching, and have started to pick an area of focus (reflective questioning, action practice, feedback, observation, joint planning) and discuss at staffing as well as share examples. We will also be looking to hold training on poverty yet this year.
· Part C Regulations- Implementation July 1st 2012- We are fully implementing new regulations.
· Findings of Non-Compliance for FFY 2011 (July 1st 2011-June 30th 2012)- On December 14th Waupaca County was notified that we have 100percent compliance on Indicators 1,7, and 8! These are the compliance indicators monitored by the state per federal requirements and are defined as follows:
-Indicator 1: timely service; 100% of eligible infants and toddlers must receive the early interventions service on their IFSP (Individualized Family Service Plan) in a timely manner, within 30 days of parental consent of the IFSP.
-Indicator 7: timely IFSP; 100% of eligible infants and toddlers who are referred to the program must receive an evaluation and assessment and an initial IFSP meeting within the Part C 45-calander day timeline.
-Indicator 8: timely transition; 100% of all children exiting Part C at age three must receive timely transition planning to support the child’s transition to preschool and other appropriate community services by their third birthday including: A)IFSP with transition steps B) Notification to LEA f(local education agency), if child is potentially eligible for Part B (school services) and C) Transition conference, if child is potentially eligible for Part B.
You may follow our compliance on all indicators by going to the following website: northcentralrrc.org/wisconsin. You can look up county status for fiscal years and also measure how our county compares to others. This can be a difficult site to navigate. Please contact the B-3 Program for any assistance.
· PIPP (Programs In Partnership Plan) The Program Self Improvement section notes how we are targeting the following goals:
+Coaching and use of natural learning environments will be used consistently with all families enrolled in B-3.
+Waupaca County B-3 will gather information and implement strategies to support families with diverse needs (teen moms, poverty, generational, cultural, etc)
+Prioritize job requirements and brainstorm ways to resolve team burnout.
STAFF UPDATES:
· There are no updates at this time.
TODDLE TIME/FAMILY RESOURCE CENTER:
· Toddle Time has been placed on hold at this time. Due to a short term staff leave, number of referrals and current case loads we have been unable to meet the staff needs for the program. We are actively pursuing various possibilities to staff the program as we feel it is an important support to our B-3 Program.
· Family Resource Center current brochure is available.
Nicole Lauritzen reviewed the EIP report. The 2012 End of Year Report is attached.
V. Schedule Next Meeting – the next meeting date is Thursday, May 23 at 4:30 pm in the UW-Extension Conference Room.
VI. Adjourn – Flonnie Pliska made a motion to adjourn the meeting, seconded by Bill Gonwa and motion carried. The meeting was adjourned at 6:00 pm.
Submitted by,
Beth Hintz, Clerk Typist