WCDHHS Board Meeting Minutes
February 4, 2015
6:00 pm
Waupaca County Courthouse
811 Harding Street
Room 1068
Waupaca, WI
Members Present: Dona Gabert, Dave Neumann, Jan Lehrer, Jerry Murphy, Carl Kietzmann, Jody Muck, Mary Kay Poehlman, Dr. Steven Goedderz, Don Aasen
Others Present: Jed Wohlt, Chuck Price, Shannon Kelly, Lana Draeger, Gene Ruppert, Celeste Leider, Terri Brooks, Erica Becker, Chris Culotta, WI DHS/DPH, Jim Fassbender, and Trisha Loehrke, UWO BSN Student
Public Comment: None
Motion by Lehrer, second by Gabert, to accept the agenda. Motion carried.
Motion by Neumann, second by Lehrer, to approve minutes from February 4, 2015. Motion carried.
Presentation: Chris Culotta, Regional Director of WI DHS/Division of Public Health was at our meeting. Every 5 years they need to do a review of Public Health 140 review. Chris presented a certificate to Terri Brooks, her staff, and the DHHS Board and Management for support, recognizing our Agency as a Level 2 Public Health Agency for up to 5 years. Terri thanked the Public Health staff for all their work, along with the leadership of Chuck and Shannon. Chair Murphy thanked Terri and her Department for their work.
We currently have an active TB case in Waupaca County. Terri reviewed the follow-up that is required by Public Health staff.
Terri asked for permission to allow Rhonda Christians and Mary Ellie to attend an out-of-state preparedness training in Atlanta, Georgia. They will bring information back to train staff. The only cost would be up to $204 each for meal costs during the length of the training. Motion by Neumann, second by Poehlman, to approve the training as requested. Jan asked if they could give a follow-up presentation to the Board. Employees must submit itemized meal receipts to be reimbursed. Motion carried.
Action Items
A. Finance
a. Jed Wohlt, Environmental Health Specialist, reviewed his request to Increase FSRL Fees. Expenses have exceeded revenues; projected expenses are $166,000 and projected revenues are just over $200,000. Fees per license rise from about $9 to $25. Chair Murphy questioned areas where Waupaca County would be higher. For pre-inspections, we are lower than most. He questioned looking at the areas where we are lower, and adjust those higher rather than doing an across the board 5%. Jed stated other counties do small increases each year, whereas Waupaca County hasn’t adjusted rates in about 5 years. Motion by Neumann, second by Lehrer, to see this postponed until the next meeting. Motion carried.
b. Jed reviewed his request to Become Agent of the State WIDATCP Retail Food Program. This program is similar to what we do now. This would include grocery stores, convenience stores, bakeries, approximately 100 of those retail facilities in the County. We are already in these facilities. Part of the application process is to submit what we would charge. We are one of the few counties that does not perform this task. Currently, the State does this in Waupaca County now. The State wants the counties to do this task. Jan asked if this additional workload will cause the need for more help. With this budget process, we increased the part-time person to full-time. Jed would like to apply to start in 2016, but we could start in July. Motion by Lehrer, second by Gabert, to approve the application. Motion carried.
c. Celeste Leider and Gene Ruppert reviewed the recent WIC AIB Report/Department of Agriculture Audit. Celeste showed the award they were presented by AIB (American Institute of Bakers). WI Department of Agriculture licensed WCI as a warehouse and a retail license. The AIB audit is a requirement of Sturm Foods entity. The audit was done in January. They scored 970 out of possible 1,000 points. Sturm Foods Corporate said they had to score at least 900 points. Sturm Foods guided them through the process. Food security is the biggest threat “urban terrorists”, adulterating food supply. WCI is now registered with the FDA. When the auditor comes back in 2016, they will be asking about remodeling for security. The audit covers 125 items and must be done annually. WCI has set up a food security team to monthly review these items. If we wouldn’t have been successful with the audit, it might jeopardize our relationship with Sturm’s. Sturm’s has never heard of anyone getting as high as 970 points. They were issued a Food Safety flag. WI Department of Agriculture did a walk-through of WCI and licensed them. Their inspections are unannounced, whereas the AIB audit is scheduled. Department of Agriculture is an agent of FDA. The next week Department of Safety and Food Inspection was there to look at compressors. This reinforces Management’s knowing of the good workers at WCI. Celeste was presented with a certificate of appreciation by Director Price and Chair Murphy. Gene was very appreciative of Celeste’s work.
d. RFP for WCI Workers will be tabled to next month.
e. Shannon Kelly and Erica Becker reviewed the Income Statement. They have been holding meetings with Management staff to review the budget and review as many revenues sources as possible. At this point, we are at 94% of our budgeted expected revenue and 101% of our budgeted expenses. We are still bringing in revenues, which will offset some of the current deficit. Expenses will be closing out next month. Erica is anticipating a deficit, and hoping it is minimal. As of January 1, all staff are doing 100% time reporting, which should help to capture additional funds through grants and additional billing abilities. We will be able to post 2014 revenues through March. Jan asked about speaker fees. We have created an expense and revenue are for this for 2015 to track expenses and get revenues.
f. Motion by Lehrer, second by Poehlman, to approve bills. Motion carried.
B. Personnel
a. There were no resignations or retirements to report.
b. Employee Update was reviewed. We are actively recruiting for AODA Counselor and have an offer out for PH Nurse; second interviews for ADRU Manager; interviewed for Economic Support Worker.
C. Other
a. Committee on Aging Meeting Minutes of February 11, 2014, were reviewed. Motion by Poehlman, second by Gabert, to recommend Kay Anderson as a member to the committee. Motion carried.
Reports to the Board
A. Director’s Report
a. General Update and Discussion – Chuck spent the past days at the Legislative Exchange for WCA in Madison. Chuck shared a copy of the 2015-2017 State Biennial Budget with the Board. There are funds for mental health crisis response, which is positive for counties. Eloise Anderson, Chair of DHHS, spoke about trauma informed care, adverse childhood experiences, etc. We have been working with her office to talk about things our Department has done. We have had interest from different counties to talk with us about these initiatives. Over the next weeks and months will be working on the budget. Chuck is on the steering committee for WCA – 2 initiatives that may impact us are school based mental health initiative and 17-year olds coming back into the juvenile justice system. Jim Fassbender stated this will be only for 17-year olds as first-time offenders, not anyone with serious offenses or more than one offense.
b. Alternate Care budget is one of the largest budget areas that we continue to work on.
c. Mental Health is the other large budget impact are.
B. Motion by Kietzmann, second by Lehrer, to adjourn at 7:40 pm. Motion carried.
Next meeting is March 4, 2015.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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