WCDHHS Board Meeting Minutes

September 3, 2014

Waupaca County Courthouse

811 Harding Street

Room 1068

Waupaca, WI

Members Present:  Jan Lehrer, Mary Kay Poehlman, Carl Kietzmann, Dona Gabert, Jerry Murphy, Dave Neumann, Dr. Steve Goedderz, Don Aasen

Members Absent:  None

Others Present:  Chuck Price, Shannon Kelly, Erica Becker, Lana Draeger

The regular meeting of the Health and Human Services Board was called to order at 6:02 pm by Chair Jerry Murphy.

Public Comment:  None

Motion Lehrer, second by Neumann, to accept agenda.  Motion carried.

Motion by Lehrer, second by Gabert, to approve minutes from August 6, 2014, noting the August 18 meeting was canceled.  Motion carried.

Director Price introduced Shannon Kelly as our Deputy Director.  She previously was the Family & Community Services Manager. 

Director Price introduced Erica Becker as our Fiscal Administrator.

Chuck, Shannon, and Erica have been busy working on the 2015 budget.  Director Price gave a brief overview of the information in the budget.  Heidi Dombrowski provided the budget outline, along with staff costs.  Erica and Heidi provided a spreadsheet that showed which programs each staff worked under in the budget, which helped to accurately reflect their time in correct budgets.  Managers met with Erica, Shannon, and Chuck, reviewing programs line-by-line to look at the budgets.  Shannon felt it was a great learning experience by meeting with all the Managers, looking at creative options to budgeting.  Chuck, Shannon, and Erica spent a great deal of this week working on the budget.  There are areas they are still looking at for finalizing the budget.  Heidi worked closely with Erica to look at how budget line items are titled, to more clearly identify programs.  Erica said they spent a lot of time in clean-up of the budget.  Erica looked at historical budgets and how to make changes, as well as how to allocate administrative charges for AMSO reimbursement.  We were instructed to budget at 0% levy increase.

Income Maintenance – Not filling an existing vacancy from PPACA/Obamacare, and will be eliminating it from the organizational chart.  PPACA funding will decrease in 2015.  Will be able to budget AMSO in this budget.  We are allowed to capture grant dollars in AMSO for supplies.  We haven’t budgeted for that item historically, but we have expensed, so we will now budget those funds to capture grant dollars.

Public Health – Created WIC Project Director.  There is a new position request in Environmental Health.  That is currently a contracted position.  50% of the Healthy Beginnings Program Manager position salary will be moved to Trauma Informed Care Coordinator budget item.  Continue assessing structure of the unit.

Aging & Disability Resource Unit – Working on Organizational Effectiveness to look at the current structure. Open vacancy of ADRC Clerk is being evaluated through OE.

Family & Community Services – CST Expansion; Comprehensive Community Services; Mentoring Program changes.

Children and Family – Programs being reviewed closely are Out of home care costs, crisis stabilization, mobile crisis, CCS, alternative response, Casey Family Programs, Court System Training, Ongoing training on trauma informed practice, independent living. 

Mental Health – Increases to alternate living arrangements, CCS, Crisis stabilization, Mobile Crisis, increase in CSP Program contract expenses, Lakeview Manor Psychiatric services, alternate transportation.

WCI – Equipment need expenses, moving salary expenses into appropriate department budgets, 5310 expenses.

Fiscal/Admin – Mileage and expenses away increases due to Deputy Director position and Director’s WCHSA commitments/responsibilities, improved efficiencies, 100% time reporting to help capture grant funds, continued clean up of budget, not refilling vacancies.

Still working on – 0% levy increase; WCI phone/internet upgrade; new position requests; reclassification requests; waiting for numbers on State Grants.

2015 Strategies – Mobile crisis, CCS, The Clinical Manager, Trauma informed care, Organizational Effectiveness, Alternate response, Out of home care review team, 100% time reporting for all staff, mentoring program, Casey Family Programs involvement.

We have not received all notifications of grant allocations, but have not received notice of any significant cuts in any grants.

Director Price requested the Board to meet September 24 as an additional meeting to discuss the budget, with a final decision on the budget at the October meeting.  Chair Murphy asked whether the Board wanted an additional meeting.  Dave felt the staff does a good job and didn’t feel an additional meeting would be needed.  Jan requested a summary of the budget mailed to the Board prior to the October meeting.  There will not be an additional meeting on September 24.  A summary of the budget will be mailed with the Board packet for October 1, and the 2015 budget will be brought in for approval at that meeting. 

Action Items

A. Personnel

1. Accept Resignations/Retirements.  Gail Butzin, Account Clerk, retired.

2. Employee Update was reviewed.  Recruiting for Social Worker, IT LTE, LTE Account Clerk, and WIC Project Director.

B. Finance

1. Director Price gave an Income Statement Overview.  The budget shows us to be on track at this time.  There are some out of home care areas we are watching closely.

2. Payment Register was reviewed.  Motion by Lehrer, second by Poehlman, to approve bills.  Motion carried.

Reports to the Board

A. Director’s Report

1. General Update and Discussion

a. Senator Luther Olsen visited our Department last Tuesday.  Dick Koeppen and Jerry Murphy attended.  Senator Olsen recently had an article published on early brain development and ACEs study.  Chuck gave an invitation to Senator Olsen to talk about our programs in regard to TIC and ACEs.  Chuck was impressed with Senator Olsen’s dialogue and understanding of the programs.

b. Tomorrow we’re hosting a team from Walworth County to talk about Trauma Informed Care.  Brown County has contacted us also.

c. Met with Behavioral Health Partnership and Child Welfare Partnership about Secondary Traumatic Stress.

d. End of October/early November we will be meeting with Court system about Trauma Informed Care within the Court System.  A Judge from Milwaukee area will be joining.

e. Kasey Kaepernick and Lisa Grasshoff will be participating in various Trauma Informed Care and Adverse Childhood Experiences.

f. Will be working with ThedaCare and their CHAT team.

g. There is a Save the Date being routed for November 7, on a Heroin Summit at the Manawa Masonic Lodge, to look at heroin issues in Waupaca County.  A group from the Valley will be part of the presentation.  Marinette County has been invited due to their experiences.  Law enforcement will be involved.  This is being organized by UWEX – Connie Abert is organizing.

h. Kevin Hines will be giving a presentation on Keeping Kids Alive.  Kevin survived his suicide attempt by jumping off the Golden Gate Bridge.

i. All staff will be trained over the next month on Adverse Childhood Experiences.  Kasey Kaepernick has recently been certified as a Master ACEs Trainer.

2. Alternate Care – Chuck and Shannon are looking at different ways to present this information.

3. Mental Health – Continuing to monitor this budget closely due to alternate care expenses.

Motion by Poehlman, second by Gabert, to adjourn into Closed Session pursuant to WI State Statues 19.85(1)(c).  Roll call:  Goedderz: Yes; Neumann: Yes; Poehlman: Yes; Kietzmann: Yes; Gabert: Yes; Lehrer: Yes; Aasen: Yes; Murphy: Yes.  Motion carried.

Motion and second to adjourn from Closed Session.  Roll call:  Goedderz: Yes; Neumann: Yes; Poehlman: Yes; Kietzmann: Yes; Gabert: Yes; Lehrer: Yes; Aasen: Yes; Murphy: Yes.  Motion carried.

Motion by Aasen, second by Lehrer, to adjourn meeting.  Motion carried.

Submitted by,

Lana Draeger

Office Manager

Approved by,

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