WCDHHS Board Meeting Minutes
July 2, 2014
Waupaca County Courthouse
811 Harding Street
Room 1068
Waupaca, WI
Members Present: Dave Neumann, Mary Kay Poehlman, Carl Kietzmann, Dona Gabert, Jan Lehrer, Jerry Murphy, Dr. Steve Goedderz
Members Absent: Don Aasen
Others Present: Chuck Price, Lana Draeger, Christie Gonwa, Gene Ruppert, Annette Nehring, Celeste Leider.
The regular meeting of the Health and Human Services Department was called to order at 6:00 pm by Chair Jerry Murphy.
Public Comment: Annette Nehring, Public Health Nurse Student, was introduced. As a requirement of her education, she must attend two DHHS Board meetings.
Motion by Lehrer, second by Poehlman, to accept agenda. Motion carried.
Motion by Kietzmann, second by Neumann, to approve minutes from June 4, 2014, Motion carried.
As follow-up to last month’s meeting regarding nominating a County Board/DHHS Board Member to the ADRC Advisory Committee, motion by Lehrer, second by Poehlman, to nominate Dave Neumann to the ADRC Advisory Committee. We are the only county in our consortium that doesn’t have a County Board member on the Committee. The Committee meets quarterly in Menasha at the Goodwill office on the second Thursday. Motion carried.
Action Items
A. Personnel
a. There were no resignations to report.
b. Employee Update was reviewed. Shannon Kelly has been hired as the Deputy Director. She has been with our Agency two years. We are recruiting for her Manager position, as well as the new CST Social Worker position and an ADRU Clerk.
c. Director Price reviewed a request for an I.S. Tech LTE. We are looking to develop a position within our Department as an Information System support position, as an on-going support for our new data base system. Finance, HR, and IS Department Heads are all supportive of this position. We currently have two vacant fiscal positions, and we can use the budgeted funds for this position. This will also help the workload for IS Department. Chuck will be requesting the position through the 2015 budget process, but would like to hire a full-time LTE person now, so the person is able to have a relationship with our consultant. Motion by Lehrer, second by Gabert, to approve hiring a full-time Limited Term IS Systems Technician. Question by Goedderz as to why IS Department wouldn’t fund the position. We have an IS dedicated employee, however, she has other duties as well. Our Department has the funds to support the position. We don’t think the IS Department will fiscally support the position. Motion carried. The position will go through the end of this year. A new position will be presented with the 2015 budget.
d. Resolution creating a WIC Project Director/Nutritionist was reviewed. Gail Yest is retiring August 1, and we are needing to restructure in the Health Services area. Gail is a Registered Dietician. The Project Director must be a Registered Dietician. Terri Brooks will be replacing Gail as the Health Officer, however, is not a Registered Dietician. Chuck has been working closely with Health Services staff on restructuring. We currently do not have a person on staff that is a Registered Dietician. Our Health Department is currently a Level 3 Department, which requires a Master’s Level Health Officer. Jan asked if the Health Officer would consider getting her Master’s degree to maintain the Level 3. There is no financial or other incentive to maintaining a Level 3. The public is not losing services by going to a Level 2. Motion by Neumann, second by Lehrer, to accept Resolution 9 to create a WIC Project Director/Nutritionist. The intention of going from Level 3 to Level 2 is not to reduce any services. Motion carried.
B. Finance
a. Director Price reviewed the Income Statement. He didn’t see any concerns over any of the budget items. Overall budget is doing well. There are ongoing concerns of out-of-home care.
b. Payment register was shared with the Board. Jan questioned DEN Services. The payments are for the extra workers at WCI, which help with the contract work for the various companies that contract with WCI. Motion by Lehrer, second by Poehlman, to approve payments. Motion carried.
c. Gene Ruppert reviewed an equipment request. Sturm Foods has approached WCI to partner with them on packing individual serving cups, Keurig style products. They would be packing items into cases, date coding, and taping. Gene is requesting to purchase equipment for this date coding and taping. Equipment request is for 1 Videojet plus 2 semi-automatic case tapers for a total request of $26,740. Sturm Foods has been very supportive of WCI, doing over $1,000,000 per year since 2008. This was not budgeted, but they were approached recently by Sturm Foods, and were not aware of the project at budget time. This is the same equipment they already have at WCI, so would help with reduction in training, supplies, back-up equipment, etc. The equipment can be adapted to various products. Every customer requires a different coding that the equipment can handle. The funds can come out of WCI Production funds. The budget can handle this expense. Motion by Poehlman, second by Gabert, to approve the request as presented. There is no need to go to Finance for approval. It will probably take about 45 days to get all equipment. Sturm Foods has loaned WCI a used machine to use during the interim. Motion carried.
Reports to the Board
A. Director’s Report
a. Board Meeting/Public Hearing Follow-Up – Chuck spoke with Public Health on the concern of the gentleman talking about air emission. As for the transportation issue, that may be discussed at the transportation committee, as well as referred to family care services. The committee has partnerships with a number of communities for transportation services. There may be more difficulties with transportation in the rural areas.
b. WCI had a 40th anniversary celebration last week. Tours have been offered to all staff. Company Store provided the meal. A member lead signing Happy Birthday to a staff member. There was a presentation by a member of her success from going through WCI. She brought her uniform in to show how proud she was to work.
c. We have been busy over the last month. A National consultant, Jonathan Cloud, has been working with us over the past year to work on assets and SPARKS, job satisfaction, and developing our passions at work.
d. June 17 we sponsored a RISE presentation. Two younger adult males from the Valley gave a presentation on heroin and their own addiction. They are presenting to school districts and partnering with legislators. Their plan is to help develop community programs.
e. Chuck, Shannon, and Christie met with the new Administrator of Lakeview Manor to look at partnering for service needs.
f. June 11 our Department sponsored Waupaca County Caucus for Progress, looking at the community to help partner with services, identify gaps in services, etc. Next meeting is July 23 in the Waupaca Library.
B. Alternate Care report was reviewed. Lots of progress is being made in children finding permanency, arranging with courts for making moves for children in out-of-home care.
C. Mental Health report was reviewed. We continue to be concerned with adult out-of-home care placements, for adults with serious mental illness. We are talking with Lakeview Manor on options for some of these individuals.
The July 18 WCHSA Eastern Regional meeting is canceled. The next one is Friday, October 17.
Motion by Lehrer, second by Kietzmann, to adjourn at 7:20 pm. Motion carried.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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