WCDHHS Board Meeting Minutes
May 7, 2014
Waupaca County Courthouse
811 Harding Street
Waupaca, WI
Members Present: Dave Neumann, Mary Kay Poehlman, Carl Kietzmann, Elizabeth Tautges, Jerry Murphy, Jan Lehrer, Dona Gabert, Don Aasen, Dr. Steven Goedderz
Members Excused: None
Others Present: Chuck Price, Lana Draeger, Gene Ruppert, Shannon Kelly, Christie Gonwa
The regular meeting of the Health and Human Services Board was called to order at 6:00 pm by Director Chuck Price.
Dona Gabert was welcomed to the Board! Dona had been a member of the Board a number of years ago.
Public Comment: None
Motion by Lehrer, second by Aasen, to accept agenda. Motion carried.
Motion by Kietzmann, second by Lehrer, to approve minutes from April 2, 2014. Motion carried.
Board Member Elections:
Motion by Poehlman, to nominate Jerry Murphy for Chair. Motion by Neumann to close nominations and cast a unanimous vote for Jerry Murphy. Second by Poehlman. Motion carried.
Motion by Kietzmann to nominate Mary Kay Poehlman for Vice Chair. Motion by Aasen to nominate Dave Neumann for Vice Chair. Nominations closed. Jan Lehrer asked for a paper vote. Motion carried. Results: Dave Neumann: 4; Mary Kay Poehlman: 5. Mary Kay was elected Vice Chair.
Motion by Poehlman to nominate Don Aasen for Secretary. Motion carried.
Nutrition Site Manager Hours Resolution was brought to the Board. At the last meeting, the Board voted to increase hours for two Nutrition Site Managers. A resolution should have been brought to the Board with that request. The resolution was shared with the Board tonight. Motion by Poehlman, second by Gabert, to approve the increase in hours and the resolution. Jan asked Christie about Meals on Wheels program in Iola. Motion carried.
3-Year Term Appointment – Elizabeth Tautges. Elizabeth sadly declined reappointment on the Board. Elizabeth has been a citizen member of the Board since 1999. She was presented with a Certificate of Appreciation from the Board.
Action Items
A. Personnel
a. Resignations/Retirements – motion by Lehrer, second by Tautges, to accept the retirement of Nancy Ferg, with regrets. Motion carried. Elizabeth complimented the work Nancy did for the transportation program.
b. Employee Update was reviewed. Interviews will be held Friday for the Transportation Coordinator. Judy Kelly retired and a replacement will be starting Monday, May 12. We are evaluating other vacancies prior to refilling.
c. At the last meeting, the Deputy Director position was approved, pending the level grading of the position. The revised resolution was shared with the Board.
d. Nutrition Site Manager Hours Resolution was reviewed earlier in the meeting.
e. Shannon Kelly was present to talk about a Coordinated Services Team resolution. We received notice last week that we were awarded the grant. She is requesting a full-time Coordinated Services Team Social Worker position to work with coordinated services and wraparound. The allocation for the position is $63,123. The state hasn’t yet given the funding for future years, but it is anticipated the allocations will be similar. This position helps contribute to decreased out-of-home care costs. Staff cost is about $52,000 including salary and fringe with the balance being able to be used for program funding. Kietzmann questioned the 3-year allocation, which Shannon stated it is definitely for 3 years, but we don’t know the future. In 2013, there were 2 staff turnovers, which causes training and caseload changes. Motion by Poehlman, second by Lehrer, to approve the position and resolution. When families are requesting services, they are typically in crisis, and are put on a waiting list. This will help eliminate or reduce the waiting list. Motion carried. Chair Murphy thanked Shannon for her efforts in getting the grant.
B. Finance
a. Income Statement was reviewed. Director Price isn’t aware of any budget areas to be worried about at this time.
b. Payment register was shared with the Board. Lana will follow up with WEX Bank and Carbon Freckles. Motion by Lehrer, second by Kietzmann, to accept the payment register. Motion carried.
Gene Ruppert from WCI talked with the Board about computer equipment for WCI. They met with the IS Committee on what’s available for them. The original plan was for them to get tablets at a lesser cost than computers or laptops, however, IS Committee is no longer supporting tablets. They are looking at replacing six desktop computers with three laptops and three desktops and some rebuilt desktops. The original budgeted amount was $3,930; total cost is now estimated at $8,732.93 due to changes; the additional cost is $4,802.93. They are asking to replace old computers, and the laptops will be able to be used in the community for staff that spend a great deal of time in the community. The laptops will help these workers to complete evaluations in the community rather than having to hand-write information and have to retype the information when back in the office. This also helps with confidentiality. A number of staff share computers, and they have to coordinate time with others to use a computer. Motion by Kietzmann, second by Poehlman, to approve the request as presented. Motion carried. We will continue to work with the IS Department on computers. Gene stated the IS Department has been very helpful to them.
C. Other
a. EIP/FSP COP Meeting Minutes of March 20, 2014 were reviewed.
1. The Family Support Plan needs approval by the Committee. The plan was shared with the Board. Motion by Lehrer, second by Neumann, to approve the FSP Plan. Motion carried.
2. The Board also recommended appointment of Jennifer Shanak to the EIP/FSP/COP Advisory Committee as a parent member. Motion by Poehlman, second by Tautges, to recommend the appointment. Motion carried.
Reports to the Board
A. Director’s Report
a. General Update – On April 9 we had a new staff orientation. We have gone to a group orientation for new employees. The orientation is about a 6-hour orientation, with Trauma Informed Care (TIC) and Adverse Childhood Experiences (ACES) training. An all staff meeting was May 1. Andy Carlin and Eric Halverson presented to staff on Code Red. On April 4 we had our first follow-up meeting to Organizational Effectiveness. Cori McFarlane, Area Administrator from Green Bay, lead us in the meeting as a follow-up to a 4-month process of addressing staff workload and meeting standards, along with supportive supervision. We will have another follow-up meeting on Monday, along with another representative from the State. Next week, a representative from Three Pillars will be starting here to help us transition to our new data base. State Surveyors will be here June 2 and 3 to review our Outpatient and CSP Programs. We should have an update on the Deputy Director position at next month’s meeting.
b. Alternate Care report was reviewed. We have presented a new format this month.
c. The mental health report is also in a new format for this month. We are trying to come up with a better report for the Board.
B. Advisory Committee Meeting Minutes
a. Committee on Aging Meeting Minutes of April 1, 2014, were shared with the Board.
b. Transportation Committee Meeting Minutes of April 10, 2014, were shared with the Board.
Next month’s meeting is the Annual Public Hearing at WCI. Jan stated she attended the Eastern Region WCHSA Director and Board Member meeting last month and said it was one of the better meetings she has attended. She was impressed with the dental program and the number of volunteers that help run the program. They are using buses to go to the people. She also attended a caregiver conference recently. She said we need hearty laughs daily.
Motion by Aasen, second by Lehrer, to adjourn at 7:07 pm. Motion carried.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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