WCDHHS Board Meeting Minutes

April 2, 2014

Waupaca County Courthouse

811 Harding Street

Waupaca, WI

Members Present:  Dave Neumann, Mary Kay Poehlman, Jan Lehrer, Carl Kietzmann, Jerry Murphy, Don Morgan, Don Aasen, Dr. Steven Goedderz

Members Excused:  Elizabeth Tautges

Others Present:  Chuck Price, Lana Draeger, Christie Gonwa, Rhonda Christians, Jim Fassbender

The regular meeting of the Health and Human Services Board was called to order at 6:02 pm by Chair Jerry Murphy. 

Public Comment:  None

Director Price routed some notes of appreciation from Rawhide and New London School District for services we provided to them recently.

Motion by Aasen, second by Neumann, to accept agenda.  Motion carried.

Motion by Poehlman, second by Goedderz, to approve minutes from March 5, 2014.  Mary Kay Poehlman questioned the Neshkoro School Discussion.  Director Price reviewed the training and collaboration on Comprehensive Community Services that is in process with a multi-county consortium.  Motion carried.

Action Items

A. Personnel

a. There were no resignations or retirements to bring to the Board.

b. Employee Update was reviewed.

c. Christie Gonwa presented a proposal for 6 additional Nutrition Site Manager Hours.  Her proposal is to increase the Waupaca Site Manager position by 2 hours, due to the volume of paperwork involved with the higher number of participants at that Site, and to increase the Marion Site Manager position by 4 hours to devote to quality improvement and emergency preparedness training to all Site Managers.  Christie is working with staff on how to better utilize staff time.  She has been able to get a grant through GWAAR.  The Marion Site Manager was chosen because of the hours available due to being a smaller site and also this Site Manager has the most seniority of the Site Managers.  Total cost is estimated at $3,360.24 and Christie feels with the budget and grant, these increases can be covered with the current budget.  Carl Kietzmann questioned current meal site caterers.  Due to problems with a caterer, the contract was ended, and we approached Lakeview Manor to provide meals to some sites.  Motion by Lehrer, second by Poehlman, to approve the additional Site Manager hours as proposed.  Motion carried.

B. Finance

a. Income Statement Overview was reviewed by Director Price.  This report is through February and the budget is on track at this time.

b. Payment Register was reviewed.  Motion by Lehrer, second by Morgan, to approve bills.  Motion carried. 

C. Other

a. Director Price gave an update of Organizational Effectiveness.  We began OE in December and it was facilitated by Vicki Tylka, OE Facilitator and Marathon County Department of Social Services Director.  We looked at our child welfare area to address identified issues within child welfare as well as to share the OE process with other units within the Department.  Overarching goals are improved permanency and outcomes for children.  Supporting goals include improved staff morale and staff retention through support and supervision.  The OE Plan was reviewed with the Board.  Cori McFarlane, our Regional Area Administrator from Green Bay Office will be meeting with us on Friday as a follow-up and for future planning.  A recommendation was to evaluate the current structure of the Management team and that a Deputy Director position be created to help support the management team and staff.

b. Director Price gave a PowerPoint presentation and reviewed his request for a Deputy Director.  At the time of forming the Department in 1987, there was a Director and Deputy Director.  The Deputy Director position was eliminated in 1995, and Divisions were created with Coordinators.  At the time of Family Care, the Divisions were changed and the Coordinator titles were eliminated.  Nine of the current managers have been in their positions for 2 years or less.  Director Price reviewed new Department initiatives that have taken place in the past year.  Estimated cost of the position with fringes is $117,790.  This position is being supported by Waupaca County’s HR and Finance Directors; Charlie Carlson of Carlson-Dettman; and Organizational Effectiveness Facilitator.  Jerry Murphy pointed out the budget figures do not total accurately.  If approved by the Board, the next step would be County Finance, Human Resource Committee, and then Full County Board.  Motion by Lehrer to approve the resolution with an explanation of what is included in the $117,790, second by Goedderz.  Discussion held among Board members.  Motion carried.

Reports to the Board

A. Director’s Report

a. General Update and Discussion – WCHSA meets April 11.  Contact Lana if interested in attending.

Chuck, Kasey Kaepernick, and Lisa Grasshoff attended an Adverse Childhood Experiences (ACES) Summit on Trauma Informed Care (TIC).

b. Alternate Care Report was reviewed.  We are bringing in more resources through post reunification grant.  We are only 2 months into this budget, so will continue to monitor.

c. Mental Health Inpatient Report was reviewed.  We will continue to monitor this budget, closely, due to only being 2 months into the budget.

B. Announcements and Correspondence – there was none to share.

Motion by Lehrer, second by Poehlman, to adjourn at 7:33 pm.  Motion carried.

Submitted by,

Lana Draeger

Office Manager

Approved by,

______________________