WCDHHS Board Meeting Minutes
February 5, 2014
Waupaca County Courthouse
Room 1068
Waupaca, WI
Members Present: Elizabeth Tautges, Carl Kietzmann, Jerry Murphy, Mary Kay Poehlman, Don Morgan, Dave Neumann, Jan Lehrer, Don Aasen
Members Absent: Dr. Steven Goedderz
Others Present: Lana Draeger, Chuck Price, Jed Wohlt, Cindy Kleinschmidt, Dave Milbrandt, Jennifer Brickey, Terri Brooks
The regular meeting of the Health and Human Services Board was called to order at 6:03 pm by Chair Jerry Murphy.
Public Comment: Dave Milbrandt and Cindy Kleinschmidt were present to address the Board. They are guardians for a client. Cindy shared concerns over the case and court reports.
Motion by Lehrer, second by Aasen, to accept agenda. Motion carried.
Motion by Lehrer, second by Poehlman, to approve minutes from January 8, 2014. Motion carried.
Chair Murphy thanked Vice Chair Lehrer for chairing the January meeting.
Action Items
A. Program/Manager Reports
1. Jed Wohlt, Sanitarian, gave a 1-year update on the Transient Water Program. As part of the clean water act, the DNR contracted with our Department to oversee the program. He received $21,290 from the contract, with expenses of $11,824, and revenue of $9,466. With the revenues, he created a new on-site micro lab. This will allow us to do in-house water testing rather than sending to an outside lab. The lab will be open to private well owners, well drillers, and pump installers. We are partnering with UWO for a position as an Environmental Health Specialist to work 60% time with us. Sammi Jo Kirst has been hired in that position. The cost is $20 to test a private well. We had a review by the DNR, and it went well. They asked us if we were interested in taking on another County. Don Morgan complimented Jed for bringing this important program to Waupaca County.
2. Update Coordinated Services Team (CST) Program Expansion was reviewed, along with a resolution. The State is expanding CST initiatives. Waupaca County has held the contract for about 10 years with a contract with White Pine Consulting. We have been getting an administrative fee for the contract. More dollars are available to counties to expand services. We are asking for approval to submit an application for additional funding to expand CST, which will help keep kids from out-of-home placements. There is a match amount, and we are confident we will make up that money through savings of placements. Motion by Poehlman, second by Kietzmann, for approval to submit the application. Motion carried.
3. Temporary Increase in ADRC Staff Hours memo from Christie Gonwa was reviewed. Due to staff turnover, she is requesting increasing the hours up to 40 hours per week for a maximum of 60 days from approval. Motion by Poehlman, second by Lehrer, to approve the request as submitted. Motion carried.
4. Out-of-State travel request for Rhonda Christians was reviewed. Rhonda has received a scholarship to attend the 39th annual Women’s Health Care Symposium held in May in Overland Park, Kansas. The money will cover the cost of the conference.
5. Out-of-State Travel Request for Gail Yest and Terry Harrington was reviewed. Terry and Gail have been selected to represent Wisconsin at the Public Health Preparedness Summit in Atlanta in April. They have been awarded $4,320 for the cost of the conference, which is more than their costs, so they will be able to keep the additional funds for the program. Dave Neumann stated how important it is to allow our staff to attend these conferences. Motion by Neumann, second by Poehlman, to approve both out-of-state trips. Motion carried.
B. Finance
1. Income Statement Overview – the report is for 2013. Chuck met with Heidi and they feel we will be in the black.
2. Payment Register/Approve Bills – Payment register was reviewed. Questions raised on Clintonville Youth Wrestling and Little Fat Gretchen’s. Jen Brickey will follow up. Motion by Lehrer, second by Morgan, to approve bills. Motion carried.
3. Three Pillars Contract for TCM was reviewed. Three Pillars is a technology solutions consulting firm. We are requesting Three Pillars to come on board to help get our TCM Program up and running. ADRU has started, but with the rest of the agency, we need to get various fields updated. The County is getting rid of the AS400, which is where we currently have a lot of our programs, so it is critical to get going on TCM. Two other counties have been using Three Pillars to get up and running and state it is very helpful. Heidi has been helpful in moving forward with the contract. We have a healthy fund balance to pay for this contract. This will need to go to Finance for approval. Motion by Morgan, second by Neumann, to move forward. Motion carried.
4. “Landing Pad” Remodel project was reviewed by Chuck. We are looking to remodel a back office in the Department that currently houses contracted therapists for our B-3 program. Chuck is proposing to close off the storage area, and move cabinets to the storage area. Chuck then wants to develop a “landing pad” concept for mobile staff that don’t need a full-time office, but need a place to hook into the system. In talking with Terry Harrington of the Preparedness program, we could look at using this as a Preparedness area if needed, and we could use preparedness dollars to do the remodeling. These wouldn’t be permanent work stations. Chuck has talked with Leighton from the Maintenance area on possibility and costs. Chuck is proposing to use money from the sale of the group home to pay for this remodel. In talking with Heidi, these funds could be used for that project. Motion by Lehrer, second by Poehlman, to go forward with the landing pad as proposed. Motion carried.
C. Personnel
1. Motion by Poehlman, second by Lehrer, to accept retirement of Judy Kelly and resignation of Paula Griebler. Paula has accepted the vacant ADRU Social Worker position. Motion carried.
2. Employee Update was shared with the Board.
Reports to the Board
A. Advisory Committee Meeting Minutes
1. EIP/FSP/COP Advisory Committee Meeting Minutes of December 12, 2013, were shared with the Board.
B. Director’s Report
1. General Update and Discussion
a. Organizational Effectiveness (OE) meetings finished last Friday. The facilitator will be finalizing her report and sending to us shortly. It will be shared with the Board at the next meeting. Part of the OE process is for working with the legal system and better efficiencies. We are looking to bring in judges and other lawyers for training staff.
b. We had a visit from the Deputy Secretary of the State Department of Health Services and Area Administrator of the Department of Health Services. They wanted to talk with us about our Trauma Informed Care process. They were very impressed with what we’re doing and they want to implement some of the things we’re doing within the State Department. They are considering us a model for the State. This may give us additional opportunities in the future.
c. Elizabeth Hudson, the State person that trained us in TIC, has been hired as the Director of the Department of Children’s Mental Health, a new Department created by the Governor to deal with children’s mental health.
2. Alternate Care – The OE group is looking to develop a better report to share with the Board. Out-of-home care continues to be an area of concern. We will begin receiving money for post reunification in April. It is hoped this will help with this budget and placement. Dave stated he wanted to commend Chuck for his initiative to work with the legal system.
3. Mental Health – This budget is also being watched and monitored.
C. Announcements and Correspondence
1. Invitation to See Mural – a mural was painted on the Child and Youth Services hallway. Jerry commented on the expertise of the project. We received dollars from Prevent Child Abuse Waupaca from a grant they wrote on our behalf for Compassionate Hallways. This falls in line with our Trauma Informed Care Initiative.
Motion by Aasen, second by Morgan, to adjourn at 7:15 pm. Motion carried.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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