WCDHHS Board Meeting Minutes
December 5, 2012
Waupaca County Courthouse
Room 1068
Waupaca, WI
Members Present: Elizabeth Tautges, Jerry Murphy, Jan Lehrer, Don Morgan, Dave Neumann, Don Aasen, Dr. Steven Goedderz
Members Excused: Carl Kietzmann, Jim Boyer
Staff Present: Chuck Price, Lana Draeger, Gene Ruppert, Celeste Leider, Alysia Dillenberg, Alan Stauffer, Jim Fassbender
The regular meeting of the Health and Human Services Board was called to order at 6:00 pm by Chair Jerry Murphy. Jerry announced the sad news of the passing of Jim Boyer this morning.
Public Comment: None
Motion by Neumann, second by Lehrer, to accept agenda. Motion carried
Motion by Lehrer, second by Morgan, to approve minutes from November 7, 2012. Motion carried.
Action Items
A. WCI
1. Clarity Care Group Home Contract – Request by Chair Murphy to table this item.
2. Gene Ruppert, Celeste Leider, Alysia Dillenberg, Managers at WCI, reviewed a Policy for Unfunded Members at WCI. The policy will mandate clients to have a case manager and apply for family care in order to be eligible for services at WCI. This helps WCI set a better plan for rehabilitation for members. Elizabeth Tautges shared concerns over family care. Motion by Neumann, second by Lehrer, to approve the policy. IRIS is also an option for funding for members. Motion carried.
3. WCI Name and Mission Statement – Gene Ruppert reviewed the history of the name of WCI, being a workshop for disabled and production facility. Many services for clients are now moving members out of WCI and into community employment. There are currently 7-8 job placement workers with members in the community. WCI is looking at ways to better serve members, and with that, their identity is changing in the way they serve members. They are seeking the Board’s support to look at possibly changing the name and mission statement of WCI. Morgan and Tautges both stated their support to better identify their services. Gene will bring a name, mission statement, and logo at a future meeting for the Board’s consideration. Chair Murphy stated this Board could approve the mission statement change, but the County Board would have to approve the name change. He suggested that Gene bring the suggestions back to the Board at a future meeting for action. Jan asked if there was a proposed cost to the changes. Gene will bring that information with the request.
B. Personnel
1. Motion by Lehrer, second by Tautges, to accept resignation of Jamie Dering. Motion carried.
2. Employee Update was shared with the Board. There are seven recruitments going on presently. Chuck is working with HR on refilling positions. Interviews were held yesterday for Pat Enright’s position. Interviews will be held week for CPS Social Worker.
3. Additional Worker for Child and Youth Services Follow-Up. At the last meeting, there was discussion on staffing in the Child & Youth Services area. Since the last meeting, Chuck and Alan reviewed caseload sizes. With one staff resigning and another going on medical leave soon, the workload will need to be reassigned. The Unit is averaging 2-3 new investigations per worker per week. There are three investigators, and it is estimated the investigators will have 300 investigations this year. Alan shared staffing proposals. These proposals have not been budgeted in the 2013 budget. Jan asked if we get reimbursed by the state based on caseload. We actually get funding from various resources. She questioned if another worker would be the best route. Chair Murphy stated if we go with the second manager first and see how supervision goes, we could then review caseloads later in the year for the possibility of a worker later in the year. The workers have a state-wide mandated program they must use to write up their investigations and reports. Chair Murphy asked the Board if they would like to vote on either proposal or request additional information be brought back to the next meeting. Motion by Lehrer to go with the proposal for two supervisors with a 6-month trial to see how things go, then report back to the Board in six months. Second by Tautges. This position eliminates the Lead Worker and creates a second Manager in the Unit. Estimated cost of this proposal is $10,600. Lehrer requested to remove her motion, Tautges removed the second. At last month’s meeting, the committee made the motion to eliminate the Lead Worker position and create the Supervisor position. Chair Murphy stated he still would like to try the two supervisor option, try it out for six months and come back with a recommendation. Dave Neumann agreed with Chair Murphy, as did Elizabeth Tautges. Don Aasen spoke up about the difficulty the Sheriff’s Department has had in getting new positions. He is on the Committee, and sees this situation similar to the Sheriff’s Department. Chair Murphy clarified that the Board already voted to hire the second Manager. The Board now needs to vote on whether to approve the new Social Worker. Motion and second, to not add an additional Social Worker to Child and Family Unit at this time. Motion carried with Lehrer voting no.
4. LTE Requests
a. Lana Draeger reviewed a request for an LTE for Office Operations for 20 hours per week. Motion by Morgan, second by Neumann, to approve the LTE. Motion carried.
b. Alan Stauffer requested an LTE for Child & Youth Services. Motion by Neumann, second by Aasen to approve the LTE. Motion carried.
Chair Murphy requested a 5-minute recess at 7:45 pm.
C. Finance
1. Director Price reviewed the Income Statement. Through October, he feels the overall budget is in line. Heidi from Finance has been assisting with the budget.
2. Payment Register was reviewed. Motion by Neumann, second by Lehman, to approve bills. Motion carried.
3. Chuck reviewed a proposal for charging rent to Forward Services. The County has never charged rent in the past. Chuck talked with Heidi Dombrowski on the possibility of charging rent to Forward Services, the company taking over the W-2 Program. Green Lake currently charges rent, and Chuck’s proposal is in line with their charges. He is proposing charging Forward Services approximately $4,760.00/year. Motion by Lehrer, second by Neumann, to charge Forward Services $400.00/month for rent. Chair Murphy suggested that Chuck then research the next step at the County level for approval of the charges. Motion carried.
Reports to the Board
A. Director’s Report
1. General Update and Discussion
a. Annual Report for 2011 was shared with the Board.
b. LogistiCare Update – LogistiCare has turned in its 90-day notice to discontinue the transportation program in Wisconsin. They will stay on as the provider until a new provider is obtained by the State.
c. Next Monday, Chuck will be meeting with Representative Petersen. He will be reviewing the LogistiCare letter.
d. Health Services is piloting a facebook page. The County is currently looking at social media.
2. Alternate Care report was reviewed. This budget may go over due to high-cost placements.
3. Mental Health contract expense was reviewed. This budget has had placements, but appears to be in line.
B. Announcements and Correspondence
1. Survey of the Health of Wisconsin was shared with the Board.
Motion by Lehrer, second by Aasen, to adjourn at 8:10 pm. Motion carried. Next meeting is January 2, 2013. Jerry will not be at this meeting, as well as other members. The Board made the decision to change the January meeting to January 9.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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