WCDHHS Board Meeting Minutes
November 7, 2012
Waupaca County Courthouse
Room 1068
Waupaca, WI
Members Present: Dave Neumann, Carl Kietzmann, Don Morgan, Jerry Murphy, Elizabeth Tautges, Jan Lehrer, Dr. Steven Goedderz, Don Aasen
Members Excused: Jim Boyer
Members Absent: None
Staff Present: Chuck Price, Lana Draeger, Jed Wohlt, Greg Thousand, Alan Stauffer, Pat Enright
The regular meeting of the Health and Human Services Board was called to order at 6:00 pm by Chair Gerald Murphy.
Public Comment: None
Motion by Neumann, second by Lehrer, to approve agenda. Motion carried.
Motion by Lehrer, second by Kietzmann, to approve minutes from October 3, 2012. Motion carried.
Action items
A. Programs/Committees
1. Accept DNR TNC Well Water Program – Jed Wohlt, County Sanitarian, presented on the program. We will get paid $130 per establishment. We currently contract with an individual that helps with the Sanitarian program. He is interested in helping with this program. This is a year-to-year contract. Motion by Lehrer, second by Neumann, to accept the DNR TNC Well Water Program Contract. Motion carried.
Greg Thousand was introduced to the Board as the Community Behavioral Health Manager. He previously worked in Clark County and Affinity Health.
2. Committee on Aging Meeting Minutes of September 26, 2012, were reviewed. The following action was requested from the meeting.
a. Lakeview Manor Meal Caterer Rate – We received a request from Lakeview Manor to increase the per meal rate by $.40. The Committee on Aging asked Pat to counter-propose an increase of $.20. Lakeview has accepted that proposal. Pat shared a sample of consumers. Revenues for 2012 are up from 2011 due to increasing the requested donation from $3.00 to $3.50 per meal. Motion by Goedderz, second by Lehrer, to approve the $.20 per meal increase effective January 1, 2013. Motion carried.
b. Recommend Appointment of Members: Janice Lytie, Kenneth Renning, Mary Mathwig. Motion by Kietzmann, second by Aasen, to appoint Janice, Kenneth, and Mary to the Committee. Motion carried.
c. Approve 2013-2015 Aging Plan and Survey – This plan helps support funding for nutrition, benefit specialist, and other programs operated for seniors. Many programs are required. We were able to draw down federal funds for programs through the plan. A survey of elderly was conducted with a good response. Pat reviewed the focus areas for programs and services for older residents. Motion by Tautges, second by Lehrer, to approve the plan. Motion carried.
3. Transportation Coordination Committee Meeting Minutes of October 11, 2012. The following action was requested.
a. Approve Letter to Representative Petersen. The Committee recommended the Board write a letter to Representative Petersen regarding an audit of LogistiCare. He is on the Joint Legislative Audit Committee. Motion by Morgan, second by Lehrer, to approve the letter. Motion carried.
b. Approve 85.21 Grant Update – Pat shared an application for the 85.21 grant. The Transportation Coordination Committee has recommended the Grant Update. Motion by Kietzmann, second by Morgan, to approve the 85.21 Grant. Motion carried.
B. Personnel
1. Jessica McDonald and Amy Gunderson submitted their resignations. Motion by Lehrer, second by Neumann, to accept resignations. Motion carried.
2. Employee Update – There were no employee changes in October. Greg Thousand started as the Community Behavioral Health Manager November 5.
Chair Murphy called a 5-minute break at 7:00 pm.
3. Child and Youth Services Restructure Discussion. Director Price shared his briefing sheet on restructuring the Unit that Alan Stauffer currently supervises. We have been conducting Secondary Traumatic Stress training for workers. From that training, various indicators were identified with our staff. We need to find an environment that would make our staff feel more supported. One key factor to STS is supportive supervision. Chuck reviewed statistics that came from the staff survey. He is proposing to split the supervision of the unit for a staff to supervisor ratio of 1:8 vs current 1:17. This will give additional supervision and support to staff. Motion by Neumann, second by Tautges, to go forward with reorganization of a second manager, and begin a process to study how to help staff with workloads. Motion carried.
C. Finance
1. Income Statement Overview – was reviewed by Chuck. He isn’t aware of any significant budget problem. In talking with Heidi, we are on track with the overall budget.
2. Payment Register was reviewed for Board approval. Motion by Lehrer, second by Neumann, to approve bills. Motion carried.
Reports to the Board
A. Advisory Committee Meeting Minutes of September 26, 2012, were shared with the Board. The company that was awarded the W-2 Contract is the current company we have been working with. We are looking at a possible lease for charging the company for an office in the Courthouse.
B. Director’s Report
1. General Update and Discussion – Chuck reviewed training that has been done with the children’s unit staff, as well as training for the entire agency on trauma informed care. We need to continue to support our staff. WCI had a staff appreciation last week. They had some of their best production ever this summer. They are looking to restructure and change the way they support the clients, with the goal of moving clients out of WCI and into community employment. With Creative Converting expanding, we are looking at ways to continue doing the work with our clients while they expand.
2. Alternate Care – the overall budget is on track. However, we are way over budget in CCI’s. With supportive supervision, we can look to support staff to keep these children out of expensive institutions.
3. Mental Health – the overall budget has concerns over hospitalizations. Greg will be looking at strategies to reduce costs.
C. Announcements and Correspondence – the Board was invited to the WCI Christmas party. Jerry encouraged Board members to attend. Resolution for the DHHS Fiscal Director and Accountant positions was routed for signatures.
Motion by Lehrer, second by Goedderz, to adjourn at 8:20 pm. Motion carried.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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