WCDHHS Board Meeting Minutes
August 8, 2012
Waupaca County Courthouse
Room 1068
Waupaca, WI 54981
Members Present: Dave Neumann, Carl Kietzmann, Jan Lehrer, Gerald Murphy, Jim Boyer, Don Morgan, Dr. Steven Goedderz, Don Aasen
Members Excused: Elizabeth Tautges
Members Absent: None
Staff Present: Chuck Price, Gene Ruppert, Jed Wohlt, Lana Draeger, Gail Yest, Pat Enright
The regular meeting of the DHHS Board was called to order at 6:00 pm by Chair Gerald Murphy.
Public Comment: None
Motion by Lehrer, second by Aasen, to accept agenda. Motion carried.
Motion by Neumann, second by Lehrer, to approve minutes from June 27, 2012. Motion carried.
Jed Wohlt, the County’s Registered Sanitarian, gave a presentation on the Environmental Health Program. The program includes Food Safety & Recreational Licensing, Environmental Health Hazards, and the Radon Program. Funding for the program includes the Sanitarian, Contracted Assistant, and Clerical support. He has about 450 licensed establishments per year. Data is kept on a State Program, Health Space. Jed reviewed the program and showed pictures of areas where he has had to close facilities or give citations. GIS has developed a radon map of Waupaca County, where an address can be put in and shows the radon level of that location. There is an opportunity to accept a DNR Transient Non-Community Well Water Contract. This contract would bring revenue into the County. Currently, operators do the test themselves and mail it to the DNR. This would allow the County to do the inspections and all inspections would be completed consistently. Motion by Lehrer, second by Neumann, to pursue the DNR Contract for 2013. Request by Aasen to bring the topic back to the next Board meeting. There will be information shared at the County Fair about risks of touching animals, including animals in a petting zoo. Chair Murphy complimented Jed on the job he has done with the program and from compliments they have received.
A. Personnel
1. Resignations/Retirements – Sally Reas, .4 FTE RN for the CSP Program resigned effective August 2, 2012. Due to an emergency, she was called away the week of August 1, and requested to work the week of August 6 to finish paperwork. Motion by Boyer, second by Kietzmann, to accept the resignation of Sally Reas as of August 9, 2012. Motion carried.
2. Employee Update was shared with the Board.
3. CSP Nurse Position – There currently are two CSP RN’s, one .6 FTE and one .4 FTE RN. The position was initially a full-time RN position. With the .4 FTE RN resigning, we are requesting to return the position to a full-time CSP RN to bring consistency to the program. Based on a recommendation from a State review, we should be able to bring additional revenue into the program. The County Finance & Human Resource Committee approved the recommendation this morning. Motion by Lehrer, second by Morgan, to approve changing the position to full-time. Motion carried.
4. Volunteer Coordinator Position – Pat Enright, ADR Unit Manager reviewed a request to increase the hours for the Volunteer Coordinator position from .5 FTE to .8 FTE. Duties will be increased to recruit and train volunteers, and support the prevention of activities of the ADRC for Waupaca County. Funding will be available to cover the increased cost. If funding is reduced, the position would be reduced. Motion by Neumann, second by Lehrer, to approve the resolution. The term Sunset was questioned, which means if funding is reduced or eliminated, the funding would also be reduced or eliminated. Motion carried.
B. Finance
1. Income Statement Overview – Chuck has been reviewing the budget with Heidi and Sheri from the Finance Department. They feel the budget is on track at this time.
2. Payment Register/Approve Bills – Chair Murphy questioned the Board for continuing to receive this report. Majority voted to no longer have the report mailed. One copy will be brought to future meetings for routing and approving. Bills were reviewed for approval. Motion by Lehrer, second by Neumann, to approve bills. Motion carried.
3. Group Home Discussion – At the last meeting, it was recommended that Gene Ruppert seek valuations of the homes. The New London home was appraised at $119,000, and the Clintonville home was valued at $79,000. The county owns approximately $3,000 of contents in the home. Clarity Care is contracted to operate the homes. Maintenance costs of the homes for this year was budgeted at $10,000 for 2012. We spent $4,000 total so far this year on maintenance total on the two homes. We have budgeted $57,000 rental income total for the two homes. Rental income is going into the DHHS general fund. We entered into a lease with Clarity Care in 2010, renewable each year. Director Price questioned whether the County should keep the homes or sell. Kietzmann suggested we table the decision until more information is gathered on expenses and a current lease. Chuck is working with Heidi on actual costs. Aasen stated that Gene is the person that is doing the majority of the maintenance, many times outside of work hours. A DEN Services contract employee also works on maintenance, and his time is billed back to the homes. Gene’s time is not tracked back to the home costs. This will be brought back to a future meeting.
4. Chair Murphy requested a 5-minute recess at 7:10 pm. Meeting reconvened at 7:15 pm.
C. Other
1. Birth-to-3 Complaint Procedure – Lana reviewed the complaint procedure for services. Our Department has received and investigated a complaint and the people wish to appeal the finding to the Health and Human Services Board. The full Board will be present to hear the complaint prior to the August 22 DHHS Board meeting. The Board will go into Closed Session at 10:00 am on August 22 to listen to the complaint. Lana has asked for guidelines from Jeff Siewert for the Board to follow. The Board questioned if Jeff Siewert could be in attendance. The Board would also like to have Lana Draeger review the process that had been done by the County.
2. Committee on Aging Meeting Minutes of July 24, 2012 were reviewed. Pat Enright, Unit Supervisor, is requesting the Board approve updating the calculation on the value of volunteers. He shared information on the volunteer program. We are required to match federal funding through either 10% match of in-kind donations through volunteers. AARP has done an estimate on the value of volunteers. Wisconsin estimated value is $17.85/hour. We have been claiming $10.00/hour. Points of Light Foundation has estimated the value of volunteers at $18.20/hour in 2011. We are requesting the value of a volunteer increase to $18.00/hour. This will increase our reporting amounts. Without the amount of volunteers we have, we wouldn’t have a nutrition program due to the amount of volunteers that help sustain the program. Volunteers are also a huge resource for our transportation program. Increasing the amount, we could claim $738,000/year of in-kind resources. The Volunteer Picnic will be September 14, and the Board will be invited. No county dollars are used to pay for this picnic. Jan Lehrer asked if LogistiCare affected the volunteer driver program. We contract with LogistiCare to use our drivers. Motion by Lehrer, second by Kietzmann, to approve the $18.00/hour for 2013 for estimating the value of volunteers, and to increase the value each year based on published reports. Motion carried.
A. Advisory Committee Meeting Minutes
1. ADRC Advisory Committee Meeting Minutes of May 10, 2012 were reviewed.
2. Transportation Coordination Sub-Committee Meeting Minutes of May 31, 2012 were reviewed.
3. Transportation Coordination Sub-Committee Meeting Minutes of July 12, 2012 were reviewed.
4. Nutrition Advisory Council Meeting Minutes of June 13, 2012 were reviewed.
B. Director’s Report
1. General Update and Discussion – Director Price reviewed an Issue Briefing Sheet, outlining the Monthly Significant Events Report over the past month.
2. Alternate Care Out of Home Care Expense report was reviewed. There are a few potential juvenile placements that will be high-cost.
3. Mental Health Contract expenses were reviewed. Winnebago/Mendota expenses are exceeding the budget. Chuck will talk with Sheri in Finance to get more information on this budget.
C. Announcements and Correspondence
1. Overseeing the Health of the Public Newsletter was shared with the Board.
Motion by Lehrer, second by Aasen, to adjourn at 7:55 pm. Motion carried.
The next meeting will be August 22 at 10:00 am and will be a budget discussion meeting. The Board will also be going into closed session.
Submitted by,
Lana Draeger
Office Manager
Approved by,
________________