WCDHHS Board Meeting Minutes
June 6, 2012
Waupaca County Industries
Cafeteria Area
Manawa, WI
Members Present: Jan Lehrer, Carl Kietzmann, Dave Neumann, Don Morgan, Gerald Murphy, Jim Boyer, Don Aasen
Members Absent: None
Members Excused: Elizabeth Tautges, Dr. Steven Goedderz
Staff Present: Gene Ruppert, Chuck Price, Lana Draeger, Barb Mueller, Celeste Leider
Members were given a tour of WCI prior to the meeting.
Community Members Present for the Public Hearing: None.
Public Hearing: This meeting is the Annual Public Hearing of the Waupaca County Department of Health and Human Services, serving children, youth, families, the elderly, physically disabled, developmentally disabled, mentally ill, and the chemically dependent. The Health and Human Services Board will accept public input of service expectations, concerns, and proposals for the development of the 2013 County Budget. The Public Hearing was called to order at 6:00 pm by Chair Gerald Murphy.
No Community members were present for the Public Hearing. The Public Hearing was closed at 6:03 pm.
Motion by Aasen, second by Lehrer, to accept agenda. Motion carried.
Motion by Lehrer, second by Boyer, to approve minutes from May 2, 2012. Motion carried.
A. Personnel
1. Resignations/Retirements – there were no resignations or retirements received.
2. Employee Update – Interviews held to refill the Family and Community Services Manager position, formerly held by Vicki Gehrke. Shannon Kelly has been offered the position and will start June 25. Interviews were held for Economic Support Lead Worker, and the position was offered to Kristi Jordahl, current Economic Support Specialist. We are in the process of refilling the vacant Community Behavioral Health Manager position, formerly held by Lynn Christian.
3. LTE Request from Alan Stauffer for Child and Youth Services was reviewed by the Board. Due to staff leaves, there is a need to hire an LTE to help continue with the duties. Motion by Lehrer, second by Neumann, to approve the request as presented. Motion carried.
4. Community Behavioral Health Manager Position – Director Price requested to table this request.
B. Finance
1. Income Statement Overview was reviewed. In talking with the Business Manager, it looks like everything is on target. We will receive State reimbursement funds after July 1.
2. Bills were shared with the Board. Dave Neumann questioned if the bill report could be separated by services. This issue will be brought to the Financial Manager. Jan Lehrer questioned if we could work with one pharmacy for a reduced rate for meds. Motion by Aasen second by Morgan to approve bills. Motion carried.
A. Advisory Committee Meeting Minutes
1. ADRC Advisory Committee Meeting Minutes of March 8, 2012, were reviewed.
2. EIP/FSP/COP Advisory Committee Meeting Minutes of May 10, 2012, were reviewed.
3. W-2 Community Steering Committee Meeting Minutes of May 9, 2012, were reviewed.
4. Committee on Aging Meting Minutes of May 22, 2012, were reviewed.
B. Financial Reports
1. Alternate Care – budget is projected to be under budget at this time. We are working closely with a few children to keep them out of institutions.
2. Mental Health – there were no placements at Winnebago or Mendota for April. These are very costly institutions at over $900 per day. This budget is projecting under budget. We will be upgrading the Manager Position qualifications to help with this budget area.
C. Director’s Report
1. General Update and Discussion
a. ADRC Unit has a contract with LogistiCare for transportation. We have been having issues with this company, and a phone conference was held on Friday to address issues, specifically payment to us for services.
b. Economic Support W-2 RFP has been issued. The State placed us in the North Central area. A letter was drafted by a number of counties to the State to stop the RFP process.
c. Child welfare/Juvenile Justice area met with Judge Hoffmann for questions/answers for child protection, juvenile justice, etc. Director Price has a phone call tomorrow on alternative response about a pilot going around the state in child protective services. He may bring information to a future meeting.
d. Tour was taken of a workshop in Wisconsin Rapids in production to compare their services vs. WCI.
e. Hired Shannon Kelly as Family Community Services Manager.
f. Certification of MH/AODA/CSP/Crisis programs was held Monday and Tuesday this week. We will be re-certified for two years. We will have a few citations, but nothing of a major concern regarding services. We will receive a report from the reviewer.
g. In process of new computer data base, The Clinical Manager.
h. Planning for trauma informed care for clients and employees. An all staff training will be held in the fall.
i. Coordinated Services Team for client services will have all staff training.
j. Speak Your Peace is a civility-based presentation that may be presented to all staff. Comes out of the South Wood County Community Foundation.
k. County-wide fiscal audit is going on this week.
l. Gerry and Chuck attended the WCHSA Spring Conference. There were stress related trainings to deal with staff stress. We are looking at a training in how to support staff dealing with work related stress.
m. Future agenda item – the agency owns two group homes. We need to look at if it is still feasible to own those homes.
n. Follow-up from last meeting – question was raised why Hepatitis C cases were high. There is more reporting, detection with aging population, and rise due to increase in IV drug users.
D. Announcements and Correspondence
1. Letter of Appreciation to Waupaca County Nutrition Meals-on-Wheels Program was shared with the Board.
The next meeting will be June 27, due to the first Wednesday in July being the 4th. Chair Murphy thanked the WCI staff for the tour.
Motion by Lehrer, second by Aasen, to adjourn at 6:50 pm. Motion carried.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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