WCDHHS Board Meeting Minutes
May 2, 2012
Waupaca County Courthouse
811 Harding Street
Waupaca, WI
Members Present: Dave Neumann, Gerald Murphy, Elizabeth Tautges, Carl Kietzmann, Jan Lehrer, Jim Boyer, Don Aasen, Dr. Steven Goedderz
Members Excused: Don Morgan
Staff Members Present: Chuck Price, Lana Draeger, Gene Ruppert, Chris Machamer
New Board Members were welcomed.
Director Price called the meeting to order at 6:00 pm.
Public Comment: None
Motion by Elizabeth Tautges, second by Jan Lehrer, to nominate Gerald Murphy as Board chair. Motion by Boyer, second by Kietzmann, to close nominations. Motion carried.
Jan Lehrer nominated herself as Vice Chair, second by Steve Goedderz. Motion carried.
Motion by Lehrer to nominate Don Aasen as Secretary. Motion carried.
Motion by Lehrer, second by Tautges, to accept agenda. Motion carried.
Motion by Aasen, second by Neumann, to approve minutes from April 4, 2012. Motion carried.
Board Member 3-Year Term Appointments:
Jan Lehrer is a citizen member, and her term is up this year. Motion by Murphy, second by Tautges, to approve an additional 3-year term for Jan. Motion carried.
Advisory Committee Appointments:
- W-2 Community Steering Committee – Jan Lehrer volunteered to be on the committee. The board unanimously approved the appointment.
- Transportation Coordination Committee – Carl Kietzmann has been a citizen member on the committee. He will continue as a citizen member and not a county board member.
- EIP/FSP/LTS Advisory Committee – Dave Neumann volunteered to be on the committee. The board unanimously approved the appointment.
- Aging and Disability Resource Center Advisory Committee – Jan is our board member. The Consortium is recommending that the representative be a County Board member. However, the by-laws are not clear. This will be brought back to the next meeting if needed.
WCI – Conveyor Purchase and Project Update – Gene Ruppert is the Coordinator at Waupaca County Industries (WCI). He brought a sample of Feta Cheese Crumbles, a new project that they are starting to package for Kraft Foods. They also do cheese spreads and other products for Kraft Foods. They will be employing more members for this project. This product needs to be refrigerated, so they need to move quickly. WCI purchased new equipment that was needed in order to do this project. That equipment does coding. They also had to buy a pop-up gluer for the Sturm Foods project. They budgeted for this equipment, however, they needed to purchase a conveyor in order to do the project that was not budgeted. That project put them over-budget by about $5,900. Revenues will bring in roughly $242,000, with about $120,000 costs, netting WCI over $100,000 in profit this year. Motion by Aasen, second by Lehrer, to approve the unbudgeted purchases for WCI. Motion carried. The Board will be offered a tour next month, however, the workshop will not be operating at that time of day. Board members can contact WCI to have a tour any time during the week, Monday through Thursday.
A. Personnel
1. Resignations/Retirements – Motion by Lehrer, second by Boyer to accept retirements of Vicki Gehrke and Greg Goszkowski, and the resignation of Lynn Christian. Motion carried.
2. Employee Update was reviewed.
B. Finance
1. Chuck reviewed the Income Statement. This report reflects the first quarter of the year. Due to the way the state reimburses counties, we have some cash flow issues, but everything seems to be in line at this time.
2. Motion by Lehrer, second by Neumann, to approve bills. Motion carried.
C. Other
1. 2013 W-2 Request for Proposals. Waupaca County has been operating the W-2 program since 1997. The Wisconsin Works (W-2) Program took the place of AFDC, requiring recipients to participate in work preparation. The program is offered through RFP’s (Request for Proposals), and Waupaca County has been operating the program through applying for the RFP. The next round for applying for the RFP starts in 2013 with applications due by June 11. The state has a predetermined consortia with a requirement to take on the whole consortia and not just one county. We currently have a sub-contract with Forward Services to operate W-2, and they are putting in a bid. Wood County is considering putting in a bid. Motion by Boyer, second by Tautges, to support the Department to not submit an RFP, but to look at collaboration with the successful bidder. Motion carried.
2. July Board Meeting Date would be scheduled on the 4th. Motion by Lehrer, second by Goedderz, to move the meeting to June 27. It was suggested that Chuck and Lana look into options for payments. Motion carried.
A. Advisory Committee Meeting Minutes
1. Committee on Aging Meeting Minutes of March 27, 2012 were reviewed.
2. ADRC Advisory Committee Meeting Minutes of March 8, 2012, were reviewed.
3. Transportation Coordination Committee Meeting Minute of April 12, 2012, were reviewed.
B. Director’s Report
1. General Update and Discussion
- Next month’s meeting will be the annual public hearing at Waupaca County Industries in Manawa. Gene Ruppert will give a tour prior to the meeting. Board members interested in joining the tour should be at WCI by 5:30.
- Reorganization Discussion –
- Gene and staff at WCI have looked at staffing at WCI and are proposing some reorganization of positions. Duties of Gene’s former position of Production Manager have been delegated out to other staff. With the push to community employment, WCI staff are looking at all staff duties and how they could reorganize. It is hoped this reorganization would save on salary costs. The change in busing routes for WCI has been going since April 2, and they are realizing additional savings through that change.
- With the resignations of Lynn Christian, Manager in the Behavioral Health Unit, and Vicki Gehrke, Manager in Children’s Long Term Support Unit, we are looking at the possibility of restructuring with those positions.
- Chuck shared information in papers over the weekend about Wisconsin counties and child abuse investigations. He received a report this morning from the State Department of Children and Families on Waupaca County’s statistics regarding timely response to investigations, and routed it to the Board members.
- Last Wednesday, Waupaca County had the opportunity to host First Lady Walker for a listening session on trauma informed care.
2. Alternate Care Report was reviewed. This report covers children in out-of-home care and tracks expenses through the year. We try to limit the amount of kids that go to the more costly institutions. Jan questioned why the out-of-home care report costs to Rawhide don’t match the payment on the March bills report. Chuck will follow up. A group meets weekly to review the kids in the institutions and look at options.
3. Mental Health Report was reviewed. Winnebago and Mendota costs are over $900 per day.
C. Announcements and Correspondence
1. Final 2011 Purchase of Service Contract Payments was shared.
2. 2-1-1 Report was shared with the Board.
3. 2011 Communicable Disease Incident Counts for Waupaca County were reviewed. Elizabeth questioned the high number of Hepatitis C cases. This will be brought up to Gail or Linda in the Public Health area.
Motion by Aasen, second by Kietzmann, to adjourn at 7:25 pm. Motion carried.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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