WCDHHS Board Meeting Minutes
February 1, 2012
Waupaca County Courthouse
811 Harding Street
Room 1068
Waupaca, WI
Members Present:
Elizabeth Tautges, Pat Craig, Jan Lehrer, Gerald Murphy, Donn Allen, Don
Aasen
Members Excused:
Joe McClone, Dr. Steven Goedderz
Staff Present:
Dennis Dornfeld, Lana Draeger, Chris Machamer, Gene Ruppert, Barb
Mueller
The regular meeting of the Health and Human Services
Board was called to order at 6:00 pm by Chair Jerry Murphy.
Public Comment:
None
Motion by
Craig, second by Lehrer, to accept agenda by moving WCI Bus Route Changes and Economic Support Call Center
Reports after the approval of agenda and Minutes. Motion
carried.
Motion by
Lehrer, second by Tautges, to approve minutes from January 4, 2012. Motion carried.
Gene Ruppert and Barb Mueller presented on a bus route
change. Barb is a Vocational Development
Trainer at WCI and is in charge of the bus routes for members. We currently have five bus routes, and with
changes of family care, buses aren’t as full as they used to be. With Family Care, the agencies are
responsible for transporting members themselves to WCI. WCI will be changing routes from 5 routes to
4. The longest ride for a member is two
hours in the morning, and two in the afternoon. We pay Lamers by the mile to
pay drivers and maintain buses. Total
saving is projected to be $7,200. Barb
provided a timeline of the bus route changes.
Meetings were held with drivers last week to talk about changes. An informational meeting will be held
February 29, with the four routes finalized March 15, and target start date of
April 2 for the new bus routes. Gene
asks if any Board members are contacted from the public that he be
contacted. Adjustments may be needed as
new members are added to WCI. Information
will go out to care managers, members, guardians, and caregivers. A copy of the WCI newsletter will be sent to
the Board members.
Chris Machamer gave a presentation on the new Income
Maintenance (IMC) Call Center.
Operations with the Call Center started January 3. Our consortium (East Central IM Partnership)
is getting about 10,000 calls per month.
We are the second largest call center.
The report is for one week. Our
answer rate was 95.33% and average wait time was 1.52 minutes. Rates for the month entire of January were
similar. There were glitches at cut-off,
causing people statewide to get letters stating they would be closed from
services.
A.
Personnel
1.
Resignations/Retirements. Motion
by Allen, second by Lehrer, to accept resignation of Jacqueline Wolf. Motion carried.
2.
Employee Update
for January was reviewed.
B.
Finance
1.
Dennis gave the
Income Statement Overview. 2011 Expenses
are under by $1 million; revenues are short $2 million. $1,197,000 short at
this time. There is $1,061,000 currently
in a holding account in the county where the money has been received. $520,000 is a WIMCR payment we received the
end of December, but goes toward 2012 revenues.
We are about $500,000 short yet for 2011. In 2011, the state has paid us through
October, so we have two more months of payments due. A couple substantial MA payments are expected
to come in, as long as WCI revenue from family care services. We should know more about the status of the
budget by next month. Page 3, second
line, lists the budget line for WIMCR was $500,000.
2.
Bills were routed
for approval. Motion by Allen, second by Lehrer, to approve bills. Motion carried.
C.
Other
1.
Dennis reviewed a
briefing sheet on a TCM Computer Program proposal. Dennis talked with Bob Reath of I.S.
Department about their thoughts. There
could be about $10,000 in costs for I.S.
We need to go to the I.S. Committee meeting in March to present the
request. We budgeted 25 licenses,
however, are requesting additional funds to increase to 50 licenses to cover
staff that will need the program. We
will need an additional $40,000. We
could possibly gain $10,000 from the ADRC consortium at the end of the year. We would need to take any balance of expenses
from the fund balance or reduced expenses in 2012. Dennis is recommending we move ahead with TCM
with 50 licenses. Motion by Craig, second by Allen, to move forward with 50
licenses. Motion carried.
2.
Last month,
Dennis mentioned the Family Care Cap was lifted, and the Federal Government
stated we needed to move ahead in Wisconsin.
Wisconsin legislation has a cap, so they need to propose new legislation
to lift the cap. Dennis is requesting
letters be submitted to Senators and Representatives covering Waupaca County.
A.
Manager Reports
1.
WCI Bus Route
Changes – Reported earlier in the agenda.
2.
Economic Support
Call Center Update – Reported earlier in the agenda.
3.
2012 Purchase of
Service Contracts were shared with the Board.
B.
Advisory
Committee Meeting Minutes
1.
EIP/FSP/COP
Advisory Committee Meeting Minutes of December 15, 2011, were reviewed.
C.
Director’s Report
1.
General Update
and Discussion – Dennis is monitoring the overtime closely in the IM area, as
we are required to do this service with the new consortium requirements. WCI is running very well; they are busy this
time of year, which is unusual.
2.
Alternate Care
report was reviewed. The budget improved
over the past month.
3.
Mental Health
report was reviewed. This budget
continues to look positive.
D.
Announcements and
Correspondence
1.
The next WCHSA
Meeting is February 17. Lana will
register anyone interested in attending.
Motion by
Allen, second by Lehrer, to adjourn meeting at 7:25 pm. Motion carried.
Submitted by,
Lana Draeger
Office Manager
Approved by,
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