COMMITTEE ON AGING MINUTES
September 24, 2013
This meeting and all other meetings of this committee are open to the public. Proper notice has been posted and given to the press in accordance with Wisconsin statutes so that the citizenry may be aware of the time, place, and agenda of this meeting.
Chairperson Patricia Craig called the meeting to order at 9:00 a.m. at the Waupaca County Courthouse, 811 Harding St., Waupaca, WI 54981, DHHS – Room #LL43.
MEMBERS PRESENT: Wayne Laux, Patricia Craig, Kenneth Renning, Janice Lytie, Mary Kay Pohlman and Mary Mathwig.
MEMBERS EXCUSED: Steve Stead
ALSO PRESENT: Christie Gonwa, Darlene Kramer, and Beverly Laux.
I. ADOPTION OF AGENDA:
Motion to accept agenda made by Mary Kay Pohlman and seconded by Wayne Laux. Motion carried.
II. REVIEW AND ACCEPT MINUTES OF JULY 30, 2013: A motion was made by Mary Kay Pohlman to accept the minutes of July 30th, seconded by Wayne Laux. Motion carried.
Public Comment: David Pinno introduced himself and passed out copies of his application for board membership and some information about himself. He had a few questions about the committee and told the members that he wished to represent a disabled person on the board at such a time there would be an opening.
III. NUTRITION PROGRAM – Christie Gonwa
A. THE OPENING OF FINAL NUTRITION BIDS
A bid was presented by Iola Living Assistance for both Iola and Manawa congregate and home delivered meal service, as well as the operation of the nutrition program in Iola at Iola Living Assistance, which has also become known as the Iola Senior Center. That was the only bid for both sites.
A revised New London bid was presented by Steve & Mary’s Café to include delivery of meals from the café to the New London Senior Center. That was the only bid presented.
B. BID APPROVAL
A motion was made by Ken Renning to accept the presented bids for nutrition service to Iola, Manawa and New London for the years 2014-2016, seconded by Mary Kay Pohlman. Motion carried.
C. WEYAUWEGA NUTRITION SITE
Information was shared that the Weyauwega First Presbyterian Church and the ADRU have come to agreement on terms o f holding the nutrition program in their Memorial Hall. The site is extremely clean, bright and cheerful. The kitchen is very nice and meets restaurant standards. This is the site of the monthly community dinner for that area. The site is an improvement over the old site in regards to sanitary conditions and th3e seniors not having to cross a major highway from their parking area.
SITE APPROVAL: A motion was made by Mary Kay Pohlman to move the nutrition program in Weyauwega to the new site of the First Presbyterian Church, seconded by Mary Mathwig. Motion carried.
IV. ADRU MANAGER REPORT
A. NEW AGINIG SOFTWARE
The program TCM is being implemented for use throughout the unit for all clinical purposes. This will replace DRI, which is a DOS system. TCM has been owned by DHHS for several years, but has not been implemented at all. This will be a great time saver, plus it has so many added features that will improve reporting abilities throughout the unit.
B. SOCIAL WORKER HIRING PROCESS
With the necessary approvals for the hiring of the combination ADRC/APS social worker, advertising has been done and applications are being reviewed for the interview process. It is hoped that the person will be hired as soon as possible as the staff is falling behind in their work due to many added referrals this year.
C. UP-TO-DATE STATISTICS FROM ADRC.
The ADRC referrals continue at a steady pace and are at a 50% increase over last year. This is without any marketing efforts.
D. COA MEMBERSHIP ATTENDANCE
Discussion regarding policy for members who frequently do not attend meetings or have lapses in attendance without being excused. The Committee came to consensus that the Manger would bring it to the attention of the committee for decision at that time.
E. ADVOCACY AND COMMITTEE MEMBER JOB DESCRIPTIONS
There not being adequate time. Members were asked to review on their own time and have questions or comments ready for discussion at next meeting.
F. As above.
G. As Above.
H. As Above.
I. STAFF MEMBER JOB DESCRIPTIONS
There not being adequate time at this meeting, and projected to not have time at next meeting, these are tabled for discussion in January. It was discussed to have some of the staff members invited to meetings in 2014 so that the committee could become familiar with the positions and the persons in the positions.
J. WILL HIKE FOR MEALS
Pat has completed his walk on the Ice Age Trail to raise monies for the nutrition program. To-date, Pat has raised between $9-10, 000. Contributions are still coming in and other ways of fundraising will be considered to help decrease the loss in OAA funds for next year.
V. AGING NETWORK REPORT
A. GWAAR INSERT.
There was no discussion or questions regarding the updated materials inserted into packets from GWAAR.
B. INVITATIONS TO LEGISLATORS OR STAFF MEMBERS
There was discussion regarding inviting Jackie Trudell from Representative Reid Ribble’s office to a meeting for a visit regarding older adult programs, needs, other. It was decided that it would be a good idea in the new year, and that Kevin Peterson and Luther Olson/or their staff should also be invited.
VI. OTHER
ADRU MANAGER PERFORMANCE REVIEW
Christie mentioned that her performance review would be due in early January. A committee member had previously asked if they could have input on it. Christie asked if Chuck Price, Director, should be invited to the next meeting to have a private conversation with the board. The committee agreed that they would like the invitation extended to Chuck.
VII. DISCUSS NEXT MEETING
The date of the next meeting was talked about as Christie would like to be on vacation on the usual date of November 26th. It was decided to hold the meeting on November 19th.
VIII. ADJOURN MEETING
Motion made by Ken to adjourn the meeting, seconded by Wayne. Motion carried.
Respectfully submitted by
Christie Gonwa
Aging and Disability Resource Unit Manager