Minutes

GOVERNMENTAL BODY:          WAUPACA COUNTY AGRICULTURE AND

EXTENSION EDUCATION COMMITTEE

DATE AND TIME:                          Monday, November 26, 2012 – 8:30 a.m.

PLACE:                                             Room 1037, Waupaca County Courthouse

                                                            811 Harding Street, Waupaca, WI

OPEN SESSION:  This meeting and all other meetings are open to the public.  Proper notice has been posted and given to the press, in accordance with Wisconsin statutes so that the citizens may be aware of the time, place, and agenda of this meeting.

1. Call meeting to order and Open Meeting Statement – Peterson

Supervisor Don Peterson called the meeting to order at 8:31a.m.

2. Roll call - Peterson

Loughrin, Peterson, Kietzmann, Handrich

Others present:  Mike Koles, Greg Blonde, Alyson Bechard, Connie Abert, Marilyn Herman; Penny Tank came late at 8:50 a.m.; Tom Schmitz also came at 8:42 a.m.

3. Review previous meeting minutes - Peterson

October meeting minutes were approved.  Motion:  Loughrin; Second:  Kietzmann; Motion carried unanimously.

4. Review and accept Agenda  

Motion:  Handrich; Second:  Kietzmann; Motion carried unanimously.

5. Public Input   - No public input

6. Educator Reports

· Current Programs and Outcomes

All educators provided reports; Marilyn commented on HCE knitting project and also served a Haitian desert.

· Educator Reports

Connie Abert presented on the ACHIEVE Healthy Community grant that she worked on with the City of Waupaca.

Penny Tank presented her awards banquet PowerPoint, which was a summary of the year’s activities and programs.

· Department Head Report
Mike Koles announced the WACEC meeting on 1/23/13 and asked for members to let him know about their attendance.

7. Unfinished Business - None

8. New Business

· Personenl Changes

Marilyn Herman announced her retirement and Tom Schmitz talked about Marilyn’s accomplishments and the refilling process. 

1.  Based on the refill schedule, posting in April/May is likely

2.  A listening/vision session would be held early on in the process; Marilyn and all staff and 

     Supervisors can help identify stakeholders to involve

3.  Position description is developed with the committee

4.  There is a 4 – 5 week posting

5.  Paper screen (2 – 3 weeks)

6.  Preliminary interview (DH, Tom, and Program Area)

7.  Final interviews with candidates with committee

· Motion (Handrich) to move forward with interim coverage to begin as early as 1/1/2013  and run through final hiring.  Second:  Kietzmann; Motion carried unanimously.

· Motion (Lougrhin) to fill position permanently.  Second:  Handrich; Motion carried unanimously.

· Mike will add Vice-Chair election on December’s agenda.  Dick has yet to approve a replacement for Supervisor Marty Mares.

9. Correspondence

· None

10. Next meeting

· Monthly Meeting . . . . Monday, December 17, 2012 -  8:30 a.m. Room 1037 

11. Adjourn

Motion:  Handrich; Second: Kietzmann; Motion carried unanimously.

If special accommodations are necessary to this meeting, please contact the UW-Extension Office to make arrangements - 715 258-6230.  University of Wisconsin, U.S. Department of Agriculture and Wisconsin counties cooperating.  UW-Extension provides equal opportunities in employment and programming including Title IX and ADA.